Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Quickly Inserting the Date Your Way.

Quickly Inserting the Date Your Way

Written by Allen Wyatt (last updated October 22, 2016)
This tip applies to Word 97, 2000, 2002, and 2003

Several other WordTips explain how you can understand and change the default dates used by Word. Some people prefer a simple way of inserting the date, in their preferred format, using AutoText. To set up this method of date entry, follow these steps:

Position the insertion point on a blank line.
Choose Date and Time from the Insert menu. Word displays the Date and Time dialog box. (See Figure 1.)

Figure 1. The Date and Time dialog box.

Choose the display format that is closest to what you want.
Make sure the Update Automatically check box is selected at the bottom of the dialog box.
Click on OK. The date, using the selected format, appears in your document.
Select the date field and press Shift+F9. This displays the actual DATE field coding.
Change the format within the quote marks to reflect your final format.
Press Shift+F9 to display the DATE field results instead of the field coding.
Select the date field again.
Choose AutoText from the Insert menu. This displays a submenu.
Select New from the submenu. Word displays the Create AutoText dialog box. (See Figure 2.)

Figure 2. The Create AutoText dialog box.

Type the word Date in the Name field.
Click on OK. Your DATE field, properly formatted, is now saved under the Date AutoText entry.

Now, to use the entry, type the word Date and then press the F3 key. The word Date is replaced with your DATE field, as you saved it in AutoText.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1265) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Quickly Inserting the Date Your Way.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Using Message Boxes

If your macro needs to communicate with a user, one simple way to do it is to use a message box. Here's how to use this ...

Discover More

Viewing Two Worksheets At Once

If you need to work on two worksheets in the same workbook at the same time, Excel makes this rather easy to do. All you ...

Discover More

Maintaining Formatting when Refreshing PivotTables

When you refresh the data in a PivotTable, Excel can play havoc with whatever formatting you applied. Here's how to ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!

More WordTips (menu)

Starting Chapters on Odd-Numbered Pages

Want to start a new heading on an odd-numbered page? You can do it with section breaks, obviously, but you can also do it ...

Discover More

Inserting the Date Your Document was Last Saved

Word keeps track of the date each time you save your document. If you want to insert that "save date" in your document, ...

Discover More

Understanding DATE Field Formatting

One of the most commonly used fields is the DATE field. You can specify how the DATE field displays the current date by ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is seven less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.