Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Quickly Inserting the Date Your Way.

Quickly Inserting the Date Your Way

by Allen Wyatt
(last updated October 22, 2016)

Several other WordTips explain how you can understand and change the default dates used by Word. Some people prefer a simple way of inserting the date, in their preferred format, using AutoText. To set up this method of date entry, follow these steps:

  1. Position the insertion point on a blank line.
  2. Choose Date and Time from the Insert menu. Word displays the Date and Time dialog box. (See Figure 1.)
  3. Figure 1. The Date and Time dialog box.

  4. Choose the display format that is closest to what you want.
  5. Make sure the Update Automatically check box is selected at the bottom of the dialog box.
  6. Click on OK. The date, using the selected format, appears in your document.
  7. Select the date field and press Shift+F9. This displays the actual DATE field coding.
  8. Change the format within the quote marks to reflect your final format.
  9. Press Shift+F9 to display the DATE field results instead of the field coding.
  10. Select the date field again.
  11. Choose AutoText from the Insert menu. This displays a submenu.
  12. Select New from the submenu. Word displays the Create AutoText dialog box. (See Figure 2.)
  13. Figure 2. The Create AutoText dialog box.

  14. Type the word Date in the Name field.
  15. Click on OK. Your DATE field, properly formatted, is now saved under the Date AutoText entry.

Now, to use the entry, type the word Date and then press the F3 key. The word Date is replaced with your DATE field, as you saved it in AutoText.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1265) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Quickly Inserting the Date Your Way.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting PDF to Word Documents

One way that documents are commonly shared with others is in the form of a PDF file. Getting information from a PDF file ...

Discover More

Adding an AutoText Entry

Creating custom AutoText entries is not only extremely helpful, but very easy. This tip explains how.

Discover More

Resize Graphics Outside of Word

Need your graphics to be larger or smaller than they first appear when you insert them in a document? Your best bet may ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Understanding the ADVANCE Field

You can use the Advance field to change where text is positioned in your document. This tip shows how to use it and the ...

Discover More

Calculating Dates with Fields

Can you calculate dates using fields? Yes, but you probably don't want to except as a learning experience. An easier way ...

Discover More

Locating Locked Fields

A field can be locked or unlocked, and its condition controls whether it is updated automatically or not. If you want to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.