by Allen Wyatt
(last updated January 2, 2012)
If you are a relatively new user of Word, you may not be familiar with the term frame. Prior to Word 95, the only way to place boxed text in a document, independent of the main document text, was to use a frame. In Word 97, Microsoft made the switch and focused almost exclusively on text boxes. In modern versions of Word, if you want to insert a frame, you need to either customize your toolbars or go through a rather convoluted process. This is described in a previous issue of WordTips.
The relationship between frames and text boxes may be confusing to some people. Why, for instance, should one be used in preference to the other? If text boxes are the latest-and-greatest thing, then why didn't Microsoft simply make frames more robust rather than come out with text boxes in addition to frames?
According to Microsoft sources, even though frames continue to be available in the latest versions of Word, in most cases you should use a text box in preference to a frame. Text boxes provide nearly all the advantages of frames, along with many additional advantages. For example, text boxes allow you to do the following, which cannot be done directly with frames:
This is not to say that text boxes are suitable for all uses. Indeed, text boxes cannot handle some Word features, which are available in frames. You should use frames if you want to use text that contains the following:
The upshot of all this is that you need to carefully consider how you will be using your frames or text boxes in order to determine which is the best for you. If you are still in doubt, you can always start with a text box and later convert it to a frame, if you discover you can't do what you want.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1055) applies to Microsoft Word 97, 2000, 2002, and 2003.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
A sidehead can be used as a layout element for a document. You can create sideheads in a document by using text boxes, as ...Discover More
If you use text boxes in the layout of your documents, you should know that any word counts you perform do not include any ...Discover More
Text boxes and frames can be used for all sorts of information and objects in a document. You can wrap text around the text ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.