Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Updating to Smart Quotes.

Updating to Smart Quotes

by Allen Wyatt
(last updated November 21, 2015)

Smart quotes are those fancy quotes that point different directions—you know, you see them all the time in typeset material. Word uses smart quotes automatically as one of the features in AutoFormat. However, you may be working with files created in a text editor, a different word processor, or a previous version of Word that did not use smart quotes. In these instances, you may think you are forced to change the quotes and apostrophes (since they are also "smart") individually.

Not so! You can, if you desire, use the AutoFormat command; this will convert the quotes and apostrophes. However, this can mess up your other formatting. If you only want to affect the quotes and apostrophes, and nothing else, follow these general steps:

  1. Make sure you have smart quotes turned on. (You do this on the AutoFormat tab of the Options dialog box or the AutoFormat tab of the AutoCorrect dialog box, depending on your version of Word.)
  2. Press Ctrl+H or choose Replace from the Edit menu. Word displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  3. Figure 1. The Replace tab of the Find and Replace dialog box.

  4. In the Find What box, enter a quote mark.
  5. Click on the No Formatting button, if it is available. (If the No Formatting button is not visible, you may need to click on the More button to display it.)
  6. In the Replace With box, enter another quote mark.
  7. Again click on the No Formatting button, if it is available.
  8. Click on Replace All.
  9. Repeat steps 3 through 7, this time using an apostrophe instead of a quote mark.
  10. Close the Replace dialog box when the replacements are finished.

It is just as easy to get rid of smart quotes—for instance, if you need to send a document to a colleague who doesn't have a smart quotes capability. In this instance you can get rid of smart quotes and apostrophes by following the same nine steps. The only difference is that in step 1 you need to make sure that smart quotes is turned off.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (963) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Updating to Smart Quotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting the Saved Date In a Header or Footer

When preparing a worksheet for printing, you may want to include in the header or footer the last date the workbook was ...

Discover More

Getting Bookmark Information in VBA

Bookmarks are a handy way to "mark" locations within a document. If you are creating a macro that processes the document in ...

Discover More

Using Find and Replace

One of the basic editing tasks in any document is to find and replace information. Docs includes a basic tool that allows you ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Controlling Automatic Indenting

Type a tab character and you might just find that Word adjusts the indentation of the entire paragraph. If you don't like ...

Discover More

Using Correct Apostrophes

Word does a pretty good job of figuring out what apostrophes to use around your text. There may be times, however, when it ...

Discover More

Turning Off Automatic Capitalization

When you start typing, do you ever notice those times that Word starts capitalizing words at the start of what it thinks are ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.