Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Return Address Labels.

Printing Return Address Labels

Written by Allen Wyatt (last updated November 16, 2024)
This tip applies to Word 97, 2000, 2002, and 2003

A common type of label that people create is a return address label. You can use Word to quickly print return address labels. Simply follow these steps:

Choose Envelopes and Labels from the Tools menu. Word displays the Envelopes and Labels dialog box.
Make sure the Labels tab is selected, if it is not selected already. (See Figure 1.)

Figure 1. The Labels tab of the Envelopes and Labels dialog box.

If you need to change the type of labels on which you are printing, click on the Options button and use the Labels Options dialog box to select the proper label stock.
In the Envelopes and Labels dialog box, make sure the Use Return Address check box is selected. Your return address should appear in the Address area of the dialog box.
Print your labels as you normally do.

If your return address does not appear in step 4, then you may not have set it up in Word. You can set up your return address by following these steps:

Choose Options from the Tools menu. Word displays the Options dialog box.
Make sure the User Information tab is selected. (See Figure 2.)

Figure 2. The User Information tab of the Options dialog box.

In the Mailing List area of the dialog box, make sure your correct mailing address appears.
Click on OK.

Now you can go back and print return address labels, as described at the beginning of this tip.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (847) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Return Address Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Searching for ASCII and ANSI Characters

Need to get down to the "character level" when searching for information in a document. Word allows you to search for any ...

Discover More

Sorting Dates by Month

Sorting by dates is easy, and you end up with a list that is in chronological order. However, things become a bit more ...

Discover More

Quickly Selecting Cells

Need to quickly select a range of cells? Perhaps the easiest way is to use both the mouse and the keyboard together, as ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!

More WordTips (menu)

Picking a Starting Label

If you use the Labels feature in Word, you may want to specify which label to use as the starting point when printing. ...

Discover More

Adding Addresses To a Set of Address Labels

Got a bunch of pages labels and you need to insert a label into the middle of the bunch? This isn't easy to do in Word, ...

Discover More

Changing Label Sizes

Information formatted for one type of label may someday need to be printed on a different type of label. Here's some ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is eight more than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.