Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Specifying Index Section Dividers.

Specifying Index Section Dividers

Written by Allen Wyatt (last updated December 17, 2022)
This tip applies to Word 97, 2000, 2002, and 2003


As you learn in other WordTips, you create an index by placing the special index field in your document. When you insert the field you can indicate how you want Word to separate the alphabetic sections of your index. There are several choices you can use, but you may need to experiment to find the dividers that are right for you. You specify these dividers by adding the \h switch to your index field. The following table shows some possible settings for this switch.

Switch Meaning
\h " " Sections are divided by a blank line.
\h "A" Sections are divided by a single letter.
\h "----" Sections are divided by four dashes (you can use more, if desired).
\h "text" Sections are divided by whichever text you specify.
\h Sections will have no divider; they will run together.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (793) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Specifying Index Section Dividers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Making Banners in Word

Word can be used for printing a variety of document types. You may want to use the program to print a festive banner for ...

Discover More

Printing a Draft Watermark

Adding a watermark to the background of a printout can be challenging. This tip explains the different ways you can ...

Discover More

Rounding Numbers

The primary method of rounding values is to use the ROUND function in your formulas. Here's an introduction to this ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Adding Quoted Words to an Index

It is not unusual to need to convert one notation in a document into another entirely different notation. For instance, ...

Discover More

Specifying an Index Entry Separator

One of the switches you can use with the index field allows you to specify how index entries should be separated from the ...

Discover More

Cross-Referencing Index Entries

You've probably seen an index where an entry says something like "Obsidian: See igneous rock." This sort of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.