Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Specifying Index Section Dividers.

Specifying Index Section Dividers

by Allen Wyatt
(last updated March 23, 2013)

As you learn in other WordTips, you create an index by placing the special index field in your document. When you insert the field you can indicate how you want Word to separate the alphabetic sections of your index. There are several choices you can use, but you may need to experiment to find the dividers that are right for you. You specify these dividers by adding the \h switch to your index field. The following table shows some possible settings for this switch.

Switch Meaning
\h " " Sections are divided by a blank line.
\h "A" Sections are divided by a single letter.
\h "----" Sections are divided by four dashes (you can use more, if desired).
\h "text" Sections are divided by whichever text you specify.
\h Sections will have no divider; they will run together.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (793) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Specifying Index Section Dividers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Ensuring Proper Page Numbers for a Table of Authorities

Automatically create a Table of Authorities entry in your document, and Word might place the necessary field at the wrong ...

Discover More

Stupid Web Toolbar

Learn how to turn off the pop-up nature of the Web toolbar.

Discover More

Changing the Characteristics of the Recycle Bin

Windows allows you to easily configure the properties associated with the Recycle Bin. This tip provides an overview of what ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Specifying an Index Entry Separator

One of the switches you can use with the index field allows you to specify how index entries should be separated from the ...

Discover More

Cross-Referencing Index Entries

You've probably seen an index where an entry says something like "Obsidian: See igneous rock." This sort of ...

Discover More

Specifying an Index Page-Range Separator

When generating an index, Word normally uses a dash to indicate page ranges. You can change the character used for these ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.