Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Combining Word Documents.

Combining Word Documents

by Allen Wyatt
(last updated August 10, 2013)

1

Word provides a very easy way to combine documents, without the typical cut-and-paste routine. This is great for boilerplate text in your document. All you need to do is use the INCLUDETEXT field within a document. Follow these steps:

  1. Insert a pair of field braces by pressing Ctrl+F9.
  2. Within the field braces type INCLUDETEXT, followed by a space and the name of the document you want to include. For instance, if I wanted to include MyFile.Doc, I my field would look as follows:
  3.      { INCLUDETEXT "MyFile.Doc" }
    
  4. Press F9 to update the field.

At the point, the specified file should appear within your document. If it doesn't (for instance, if you get an error message), then make sure you typed the document name correctly, and that you included a full path name. (You must include the full path name if the document is in a directory different from the one in which the current document is located.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (598) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Combining Word Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Refreshing the Discussion

To keep up with the Discussion, you will need to refresh the comments to make sure you are in-the-know.

Discover More

Stopping Fractions from Reducing

Enter a fraction into Excel, and you may be surprised that the program reduces the faction to its simplest form. If you want ...

Discover More

Remembering Workbook Settings from Session to Session

You can spend a lot of time getting your workbook to look "just right." Wouldn't it be great if Excel was able to remember ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Understanding Background Saving

Word has the capability to save your work, in the background, while you continue to edit your documents. This tip explains ...

Discover More

Reviewing Document Versions

If you save different versions of your document using the versioning feature of Word, you'll want to know how you can go back ...

Discover More

Too Many Temporary Files

Word, as it operates, creates lots of temporary files on your system. Here are some ideas for dealing with that plethora of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 0?

2014-06-18 12:16:47

Paul Hanson

I have a list of 70+ documents that I want to "include" in a single file. Is there an automated way to do this other than repeating the above process 70+ times?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.