Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Saving Documents as Read-Only by Default.
When Siegfried saves documents in Word, he normally needs them saved so that they are read-only. He finds setting the read-only option each time he saves (in the Save As dialog box) to be tedious and prone to error. Thus, Siegfried wonders if it is possible to force Word to save files as read-only by default.
The short answer is that it is possible, but it will take creating a macro that changes the Save As command. The following is a very simplistic version of such a macro.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: 
Public Sub FileSaveAs()
With ActiveDocument
.ReadOnlyRecommended = True
.Password = ""
.WritePassword = ""
End With
Dialogs(wdDialogFileSaveAs).Show
End Sub
The macro first sets the document to be read-only, and then displays the normal Save As dialog box. Save the macro in your Normal template and it effectively replaces the default Save As command.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (585) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Saving Documents as Read-Only by Default.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Want to control the name and location of your document backup? Here are some ideas that may help.
Discover MoreWhen you start Word, it makes an assumption about where your documents are stored. If you want to force Word to change ...
Discover MoreRead-only documents (those that cannot be updated) are part and parcel of working with Word. There are many ways that a ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Comments