Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Saving Documents as Read-Only by Default.

Saving Documents as Read-Only by Default

by Allen Wyatt
(last updated February 24, 2018)

When Siegfried saves documents in Word, he normally needs them saved so that they are read-only. He finds setting the read-only option each time he saves (in the Save As dialog box) to be tedious and prone to error. Thus, Siegfried wonders if it is possible to force Word to save files as read-only by default.

The short answer is that it is possible, but it will take creating a macro that changes the Save As command. The following is a very simplistic version of such a macro.

Public Sub FileSaveAs()
    With ActiveDocument
        .ReadOnlyRecommended = True
        .Password = ""
        .WritePassword = ""
    End With
    Dialogs(wdDialogFileSaveAs).Show
End Sub

The macro first sets the document to be read-only, and then displays the normal Save As dialog box. Save the macro in your Normal template and it effectively replaces the default Save As command.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (585) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Saving Documents as Read-Only by Default.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Stepping Through Head Formats

You can use the shortcuts described in this tip to quickly change the heading levels of the headings in your document. ...

Discover More

Calculating Months of Tenure

Need to know the number of months between two dates? It's easy to figure out if you use the DATEDIF function.

Discover More

Finding and Changing Word's Internal Commands

If you know how to create macros, you can easily create entire replacements for Word's internal commands. Here's all you ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Working with Other People's Files

When you get files from other people, you may want a quick way to apply your formatting to their text. Provided that the ...

Discover More

Documents Opening in the Wrong Program

Double-click a Word document on your desktop, and you expect Word to spring into action and load the document. What if ...

Discover More

Confirming File Conversions

Open a file that isn't a Word document and Word will still try to convert it to a Word document. If you want Word to let ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.