Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating Multiple Blank Documents in One Step.

Creating Multiple Blank Documents in One Step

by Allen Wyatt
(last updated April 29, 2017)

There are times when Larry absolutely needs to create four or more new blank documents. He wonders if there is a way to create four new blank documents (it would be nice to input how many blank documents needed) at once.

There are a few ways you can approach this problem. If all you want to do is create four new documents, all based on the Normal template, the easiest way is to simply press Ctrl+N four times. (Actually, you can hold down the Ctrl key and press N four times.) The result is four blank documents, ready to be used.

If your documents need to be based on a different template than the Normal template, then it is best to use a macro. The following macro prompts the user for how many documents should be created, and then creates them based on the BusinessReport template.

Sub NewDocuments()
    Dim Answer As Variant
    Dim iNewDocs As Integer
    Dim J As Integer

    Answer = InputBox("How many new documents?")
    iNewDocs = CInt(Answer)
    For J = 1 to iNewDocs
        Documents.Add Template:="BusinessReport", NewTemplate:=False, _
          DocumentType:=wdNewBlankDocument
    Next J
End Sub

The macro could be assigned to a shortcut key or to a button on a toolbar, ready to create your documents. You could also take a slightly different approach with the same code. Create a new document based on the desired template (such as the BusinessReport template), and then add this macro to the template:

Sub AutoOpen()
    Dim Answer As Variant
    Dim iNewDocs As Integer
    Dim J As Integer

    Answer = InputBox("How many more docs?", "Doc Count")
    iNewDocs = CInt(Answer)
    For J = 1 To iNewDocs
        Documents.Add Template:="BusinessReport", NewTemplate:=False, _
          DocumentType:=wdNewBlankDocument
    Next
End Sub

Save the document under a name such as "MultipleDocs.doc." The basis of the macro is the same as the previous one. The difference is the name given to the macro. Since it uses the special AutoOpen name, then whenever the MultipleDocs document is subsequently opened, the macro is automatically run and the user is asked how many additional documents to create.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11236) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating Multiple Blank Documents in One Step.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Spell-checking Uppercase Words

Excel's spell-checker normally checks uppercase words for spelling. If your worksheet contains a lot of acronyms, you might ...

Discover More

Formatting for Hundredths of Seconds

When you display a time in a cell, Excel normally displays just the hours, minutes, and seconds. If you want to display the ...

Discover More

Inserting the Date and Time

Inserting a date and time in your document is a snap using the tools provided in Word. Just pick the command, then specify ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Cannot Open Multiple Word Documents

What are you to do if you try to open a document and Word automatically closes your previous document? Word is not supposed ...

Discover More

Marking Multiple Documents

After using Word for a while, it is easy to accumulate quite a few documents. At some point you may want to make a change to ...

Discover More

Converting from Works to Word

Got some files in an older version of Works? Here's how to get them into Word.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.