Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating Multiple Blank Documents in One Step.

Creating Multiple Blank Documents in One Step

by Allen Wyatt
(last updated June 26, 2018)

There are times when Larry absolutely needs to create four or more new blank documents. He wonders if there is a way to create four new blank documents (it would be nice to input how many blank documents needed) at once.

There are a few ways you can approach this problem. If all you want to do is create four new documents, all based on the Normal template, the easiest way is to simply press Ctrl+N four times. (Actually, you can hold down the Ctrl key and press N four times.) The result is four blank documents, ready to be used.

If your documents need to be based on a different template than the Normal template, then it is best to use a macro. The following macro prompts the user for how many documents should be created, and then creates them based on the BusinessReport template.

Sub NewDocuments()
    Dim Answer As Variant
    Dim iNewDocs As Integer
    Dim J As Integer

    Answer = InputBox("How many new documents?")
    iNewDocs = CInt(Answer)
    For J = 1 to iNewDocs
        Documents.Add Template:="BusinessReport", NewTemplate:=False, _
          DocumentType:=wdNewBlankDocument
    Next J
End Sub

The macro could be assigned to a shortcut key or to a button on a toolbar, ready to create your documents. You could also take a slightly different approach with the same code. Create a new document based on the desired template (such as the BusinessReport template), and then add this macro to the template:

Sub AutoOpen()
    Dim Answer As Variant
    Dim iNewDocs As Integer
    Dim J As Integer

    Answer = InputBox("How many more docs?", "Doc Count")
    iNewDocs = CInt(Answer)
    For J = 1 To iNewDocs
        Documents.Add Template:="BusinessReport", NewTemplate:=False, _
          DocumentType:=wdNewBlankDocument
    Next
End Sub

Save the document under a name such as "MultipleDocs.doc." The basis of the macro is the same as the previous one. The difference is the name given to the macro. Since it uses the special AutoOpen name, then whenever the MultipleDocs document is subsequently opened, the macro is automatically run and the user is asked how many additional documents to create.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11236) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating Multiple Blank Documents in One Step.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting the Current Time with Seconds

If you need to insert the current time, with seconds, then you'll need the macro discussed in this tip. It's easy to use ...

Discover More

Professional Looking Fractions

Professional typesetting has, in many ways, spoiled us. One way this is evident is in the preference we show for making ...

Discover More

Footnotes Don't Automatically Renumber

Editing a document can, at times, be hard work. It isn't made easier if you feel that Word is "fighting" you on some ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Opening a Text File and Template from the Command Line

Word includes a command-line syntax that you can use to open files and do other operations. If you want to load a text ...

Discover More

Formatting Text Files with VBA

Got a bunch of text that you've imported from a text file? Need to make it look better? You can take a stab at it with ...

Discover More

Saving Personalized Copies of a Document

Need a series of documents that include an individual's name or a company name? Here's a handy little macro that will ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.