Saving in PostScript Format

by Allen Wyatt
(last updated July 27, 2013)

1

There may be times when you need to output a Word document in a special format. For instance, you may need to send a document to a printer or to an outside service bureau, and they require the document in PostScript format instead of Word's native document format.

PostScript, of course, is a page description language used by printers and other output devices. It is not a format in which you would normally save your document. For this reason, you can't choose Save As and select PostScript as a file type. Instead, you need to print your document to a file using a PostScript printer driver.

The key here, of course, is to make sure you have a PostScript printer driver installed on your system. Check with the people requiring your file in PostScript format, asking them which printer driver you should use. You can then install that printer driver within Windows, and you are ready to follow these steps within Word:

  1. Load the document you need in PostScript format.
  2. Choose Print from the File menu. Word displays the Print dialog box. (See Figure 1.)
  3. Figure 1. The Print dialog box

  4. Use the drop-down Name field to select the printer driver you want to use for making the PostScript file.
  5. Make sure the Print to File check box is selected.
  6. Click on OK. You are asked to provide a filename for the output.
  7. Enter a filename, including a path if desired.
  8. Click on OK.

Now you can quit Word, locate the file you specified in step 6, and copy or e-mail the file for use by the outside party.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (561) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Shortcut for Full-Screen Mode

Want to get rid of almost everything on the screen except your document? Here's how to easily maximize what you see.

Discover More

Forcing a Workbook to Close after Inactivity

Tired of your workbooks being left open on the screen where they can be seen by anyone passing by? Here's a way to have Excel ...

Discover More

Clearing the Undo Stack in a Macro

Excel keeps track of the actions you take so that you can undo those actions if any are taken in error. You may want to clear ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (MENU)

Saving Personalized Copies of a Document

Need a series of documents that include an individual's name or a company name? Here's a handy little macro that will make ...

Discover More

Specifying a Location To Save Automatic Backup Files

When Word creates automatic backups of your documents, you may not like where Word stores them. This naturally leads to the ...

Discover More

Working with Other People's Files

When you get files from other people, you may want a quick way to apply your formatting to their text. Provided that the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 7?

2016-11-17 06:54:32

Jeanne Julien

Thank You. It worked a treat.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing