Saving in PostScript Format

by Allen Wyatt
(last updated July 27, 2013)

1

There may be times when you need to output a Word document in a special format. For instance, you may need to send a document to a printer or to an outside service bureau, and they require the document in PostScript format instead of Word's native document format.

PostScript, of course, is a page description language used by printers and other output devices. It is not a format in which you would normally save your document. For this reason, you can't choose Save As and select PostScript as a file type. Instead, you need to print your document to a file using a PostScript printer driver.

The key here, of course, is to make sure you have a PostScript printer driver installed on your system. Check with the people requiring your file in PostScript format, asking them which printer driver you should use. You can then install that printer driver within Windows, and you are ready to follow these steps within Word:

  1. Load the document you need in PostScript format.
  2. Choose Print from the File menu. Word displays the Print dialog box. (See Figure 1.)
  3. Figure 1. The Print dialog box

  4. Use the drop-down Name field to select the printer driver you want to use for making the PostScript file.
  5. Make sure the Print to File check box is selected.
  6. Click on OK. You are asked to provide a filename for the output.
  7. Enter a filename, including a path if desired.
  8. Click on OK.

Now you can quit Word, locate the file you specified in step 6, and copy or e-mail the file for use by the outside party.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (561) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Color in Headers and Footers

Applying color to the text in your headers and footers is a bit of a dream in some versions of Excel. Here's an overview of ...

Discover More

Quickly Inserting a New Worksheet

Want a quick way to insert a worksheet? There's nothing faster than using the handy shortcut.

Discover More

Borders Surround Lines Instead of Paragraphs

Word gives you the ability to place borders around different elements of your document. If you try to place a border around a ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Weird Characters in File Names

If you ever end up with file names that contain percent signs followed by numbers, it could be due to some sort of file name ...

Discover More

Opening a Backup File

If you have Word configured to save backup copies of your document, you may want to actually load one of those copies at some ...

Discover More

Too Many Temporary Files

Word, as it operates, creates lots of temporary files on your system. Here are some ideas for dealing with that plethora of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 4?

2016-11-17 06:54:32

Jeanne Julien

Thank You. It worked a treat.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.