Saving in PostScript Format

by Allen Wyatt
(last updated January 9, 2021)

There may be times when you need to output a Word document in a special format. For instance, you may need to send a document to a printer or to an outside service bureau, and they require the document in PostScript format instead of Word's native document format.

PostScript, of course, is a page description language used by printers and other output devices. It is not a format in which you would normally save your document. For this reason, you can't choose Save As and select PostScript as a file type. Instead, you need to print your document to a file using a PostScript printer driver.

The key here, of course, is to make sure you have a PostScript printer driver installed on your system. Check with the people requiring your file in PostScript format, asking them which printer driver you should use. You can then install that printer driver within Windows, and you are ready to follow these steps within Word:

  1. Load the document you need in PostScript format.
  2. Choose Print from the File menu. Word displays the Print dialog box. (See Figure 1.)
  3. Figure 1. The Print dialog box

  4. Use the drop-down Name field to select the printer driver you want to use for making the PostScript file.
  5. Make sure the Print to File check box is selected.
  6. Click on OK. You are asked to provide a filename for the output.
  7. Enter a filename, including a path if desired.
  8. Click on OK.

Now you can quit Word, locate the file you specified in step 6, and copy or e-mail the file for use by the outside party.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (561) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Static Graphic Sizes

Sometimes graphic sizes can change on their own. Here's how to stop that behavior.

Discover More

Wrapping Spaces

Add more than one space after the end of a sentence, and you may find that the extra spaces wrap to the start of new ...

Discover More

Converting Hyperlinks to Footnotes

If you have a document that contains a lot of active hyperlinks, you can use a macro to convert those hyperlinks to ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Getting Rid of the Startup Document

When you start Word, it opens a blank document, ready for you to start typing within. If you don't want this blank ...

Discover More

Renaming a Document

Want to rename a document that is already on your hard drive? You can, of course, do it in Windows, but you can also do ...

Discover More

Using Header Information as the Filename

Save a document for the first time, and Word helpfully suggests a filename you can use or change. If you want this ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.