Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Setting Up an Array with Fields.

Setting Up an Array with Fields

by Allen Wyatt
(last updated December 7, 2013)

There may be a time when you need to create an "array" in the middle of a sentence. For instance, you may need to have a 3 x 3 "mini table" within a sentence. Using an actual table can be unwieldy, particularly if you literally want the array in-line within your sentence.

If you have such a special need, try this out:

  1. Determine how many columns you want in your array.
  2. Determine the elements to appear in each cell of the array.
  3. Position the insertion pointer where you want the array to appear.
  4. Press Ctrl+F9 to insert a pair of field braces.
  5. Enter your field so that it appears as shown here:
{ EQ \a \ac \co3 (One,Two,Three,Four,Five,Six,Seven,Eight) }
  • With the insertion point still within the field (between the braces), press F9. Word collapses the field.
  • When putting together your field, the \a switch indicates you are creating an array. The \ac switch indicates you want the information in each cell centered (you can also use \al for left alignment or \ar for right alignment). The \co3 switch indicates you want three columns in this array; you can (and should) change the number in the switch to reflect the number of actual columns you want in the array. Finally, the information within the parentheses represents the text to appear in each cell of the array, top to bottom and left to right. As shown in this example, the resulting array will be three columns by three rows.

    You can also add some spacing switches to the field, if desired. For instance, if you wanted four points of space both vertically and horizontally between the array cells, you could add \vs4 \hs4 to the field.

    It is hard to describe the effects of setting up an array. The best way to understand it is simply to try it. You may very well find many instances when you can use arrays in your own documents.

    WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (550) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Setting Up an Array with Fields.

    Author Bio

    Allen Wyatt

    With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

    MORE FROM ALLEN

    Using the IRR Function

    When working with finances, you often need to know the rate of return on a given investment. The most common type of ...

    Discover More

    Selectively Find and Replace Page Borders

    Using Find and Replace you can both find and replace graphics in your document. Replacing graphics selectively is a bit ...

    Discover More

    Copying Character Formatting

    If you are applying character formatting directly to text rather than using a character style you can copy it from one place ...

    Discover More

    Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

    More WordTips (menu)

    Starting Chapters on Odd-Numbered Pages

    Want to start a new heading on an odd-numbered page? You can do it with section breaks, obviously, but you can also do it ...

    Discover More

    Limiting Directories in the FILENAME Field

    When you use the FILENAME field in a document, it can include the full path name that leads to your file. This might be too ...

    Discover More

    Using TC Fields for Notes

    The TC field is normally used in constructing manual Tables of Contents. The way the field works, however, makes it a natural ...

    Discover More
    Subscribe

    FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

    View most recent newsletter.

    Comments

    If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

    What is 8 - 2?

    There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


    This Site

    Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

    Newest Tips
    Subscribe

    FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

    (Your e-mail address is not shared with anyone, ever.)

    View the most recent newsletter.