Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Continuous Formatting for Footnotes.

Continuous Formatting for Footnotes

Written by Allen Wyatt (last updated October 23, 2021)
This tip applies to Word 97, 2000, 2002, and 2003


Aryeh has a document that has quite a few footnotes in it. Each footnote, of course, starts on a new line in the footnote area at the bottom of each page. Aryeh is wondering if it is possible to have the footnotes appear one right after the other, without each of them starting on a new line.

There is no way of doing this in Word. Footnotes are inserted in a document as entire paragraphs, and you cannot go into the footnote area of the document and start deleting the paragraph marks at the end of each footnote. (This would be required in order to get the footnotes into one long paragraph, so that they start one right after the other.) When you try to delete them, Word simply refuses to allow the edit.

One thing you can try is to hide the paragraph mark instead of trying to delete it. In the footnotes section of your document, simply select each paragraph mark and then format it as hidden text. When you print the document (provided you instruct Word not to print hidden text), the paragraphs used for the footnotes should all run together. Unfortunately, there is no way to make this hiding of the paragraph marks automatic; you must do it manually.

Of course, this may be for the best. While "closing up" all the footnotes in this way may save quite a bit of space over the course of an entire document, such formatting may not be in the best interest of readers; it definitely would make the footnotes more difficult to locate and read.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (491) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Continuous Formatting for Footnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Cell Width and Height Using the Keyboard

Hate to take your hands off the keyboard? Here are a couple of ways you can reject the mouse and still adjust the height ...

Discover More

Extracting Text Box Contents

If your document has quite a few text boxes within it, you may want to extract the contents of those text boxes to a new ...

Discover More

Resetting Ribbons

Word allows you to customize the program's ribbon tabs so they more closely match the way you want to work. At some ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Formatting Endnote Reference Marks

The reference marks used for endnotes are, by default, formatted "good enough" for most people. If you are one of those ...

Discover More

Creating a Bibliography from Footnotes

Most scholarly papers need to have both footnotes and a bibliography. The two are closely related, as they provide ...

Discover More

Viewing Footnotes and Endnotes

Footnotes and endnotes are normally visible with the rest of your document, but such visibility is dependent on which ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.