Duplexing Documents, by Default

by Allen Wyatt
(last updated January 16, 2014)

2

When people talk about "duplexing" documents, they mean printing on both sides of the paper. Many printers these days include the ability to print on both sides of the paper, without the need for manually feeding the paper through the printer twice. With most of these printers, you can turn the duplexing capability on by displaying the Print dialog box, and then clicking the Properties button. This gives you access to the settings in the printer driver, one of which invariably controls duplexing.

What if you want the duplexing to always be on for a particular document? What if you want a particular document to always be printed duplex, and never single-sided? There is no setting in Word to do this, but with some printers you can send special codes to the printer that switch it to duplex mode.

For example, let's say that you have a printer capable of printing duplex copies, and that the printer understands the PCL language. You could embed a field in the document that will switch the printer to duplex mode. Follow these steps:

  1. Insert a set of field braces by pressing Ctrl+F9.
  2. Within the field braces, enter the following: Print 27"&l1S"
  3. Collapse the field by press Shift+F9.

The PRINT field sends characters directly to the printer, bypassing the normal slicing and dicing that Word does with characters. When you perform step 3, the field "disappears" because it doesn't display any result in the document itself. However, if the field is at the very beginning of the document—perhaps in the header for the first page—then it will switch on duplex mode in the printer and your output will be printed as you want it.

You can find detailed information on how you use the PRINT field—particularly with PCL printers—in the following Knowledge Base article:

http://support.microsoft.com/kb/135569

Even though the Knowledge Base article indicates that the article is "retired," it still works with versions of Word up through Word 2003 just fine.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6904) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Putting Document Names in Headers or Footers

Want to include the file name of a document on the printed copy without rearranging the layout? You can use a header or ...

Discover More

Taking a Picture

Excel allows you to capture portions of your worksheet as a picture that you can then use in a variety of other ways. ...

Discover More

Leading Quote Mark Generates Grammar Error

One of the mostly helpful tools that Word includes is a grammar checker. Sometimes, however, the grammar checker might ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Multiple Pages Per Sheet

You can save on paper on your printouts by instructing Word to print multiple pages on a single sheet of paper. In fact, ...

Discover More

Printing Reversed Images

Ever need to print the mirror image of your document? This tip explains how to reverse your image so it can be used for ...

Discover More

Printing a Short Selection

Want to print just a selection from within your document? It's easy to do when you print using the Print dialog box.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 1?

2018-03-07 15:17:55

Brianna

When I use this syntax (Print 27"&l1S") the page that prints on the backside of my paper prints upside down. It's as though it's printing "open to the Top" setting rather than "open to the Left", as I would like it to. Is there any way to remedy this?


2017-03-07 08:25:47

Richard Cooney Jr

Hi I have a Nuvera 120 printer that is PS. When send this command in a word doc, it hangs the printer. Wondering if there is anything else that might work? Please let me know. Thanks
Rich Cooney


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.