Duplexing Documents, by Default

Written by Allen Wyatt (last updated September 3, 2022)
This tip applies to Word 97, 2000, 2002, and 2003


When people talk about "duplexing" documents, they mean printing on both sides of the paper. Many printers these days include the ability to print on both sides of the paper, without the need for manually feeding the paper through the printer twice. With most of these printers, you can turn the duplexing capability on by displaying the Print dialog box, and then clicking the Properties button. This gives you access to the settings in the printer driver, one of which invariably controls duplexing.

What if you want the duplexing to always be on for a particular document? What if you want a particular document to always be printed duplex, and never single-sided? There is no setting in Word to do this, but with some printers you can send special codes to the printer that switch it to duplex mode.

For example, let's say that you have a printer capable of printing duplex copies, and that the printer understands the PCL language. You could embed a field in the document that will switch the printer to duplex mode. Follow these steps:

  1. Insert a set of field braces by pressing Ctrl+F9.
  2. Within the field braces, enter the following: Print 27"&l1S"
  3. Collapse the field by press Shift+F9.

The PRINT field sends characters directly to the printer, bypassing the normal slicing and dicing that Word does with characters. When you perform step 3, the field "disappears" because it doesn't display any result in the document itself. However, if the field is at the very beginning of the document—perhaps in the header for the first page—then it will switch on duplex mode in the printer and your output will be printed as you want it.

You can find detailed information on how you use the PRINT field—particularly with PCL printers—in the following Knowledge Base article:

http://support.microsoft.com/kb/135569

Even though the Knowledge Base article indicates that the article is "retired," it still works with versions of Word up through Word 2003 just fine.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6904) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Arranging Document Windows

When you have multiple documents open at the same time, you need a way to control how those document windows appear on ...

Discover More

No-border Text Boxes by Default

Text boxes can be a great design element when laying out your documents. If you want those text boxes to have no borders ...

Discover More

Converting Inches to Points

Typographical measurements are often expressed in points. There are several formatting settings that, when accessed ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (menu)

Printing XML Tags

Word 2003 allows you to use and save your information in XML format. If you want to, you can have Word print a document's ...

Discover More

Printing Odd or Even Pages

You can instruct Word, when printing your document, to print only the odd- or even-numbered pages. This tip explains how ...

Discover More

Upside-Down Text with PostScript

Got a printer that understands PostScript? You can use some simple PostScript coding to turn text completely upside down ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.