Shortcut for AutoCorrect Dialog Box

Written by Allen Wyatt (last updated January 15, 2022)
This tip applies to Word 97, 2000, 2002, and 2003


1

Christine uses the AutoCorrect feature in Word quite a bit. She would like to set up a shortcut key so that when she presses it, the AutoCorrect dialog box is displayed with the insertion point in the Replace box.

There is no built-in shortcut to display the AutoCorrect dialog box. There are a couple of ways you can approach the problem, however. One is to use the menu shortcuts to display the desired dialog box. This means you can press Alt, T, A to select the desired menu commands. Note that these are individual key presses; you don't press all three at the same time. The Alt key selects the menus, the T key selects the Tools menu, and the A key selects the AutoCorrect Options choice on the Tools menu.

Using the three keystrokes to display the AutoCorrect dialog box may sound like a potential problem in the making. After all, on many dialog boxes, Word "remembers" which tab of the dialog box was previously displayed, and then displays that same tab when the dialog box again is displayed. If your goal is to always display the AutoCorrect tab of the AutoCorrect dialog box (so that you can define AutoCorrect entries), then displaying different tabs by following the keystrokes would be a problem.

This is apparently not a problem with the AutoCorrect dialog box, however. Even though it has multiple tabs, it always displays the AutoCorrect tab whenever the dialog box is displayed, regardless of what was previously displayed in the dialog box. Thus, the three keystrokes will always take you right to the place you need in order to define new AutoCorrect entries.

Another option is to create your own AutoCorrect tool for the toolbar. It isn't a keyboard shortcut, but it places the desired dialog box only a single click away. Follow these steps:

  1. Right-click on any toolbar and choose Customize from the resulting Context menu. Word displays the Customize dialog box.
  2. In the Categories list, choose Tools. (See Figure 1.)
  3. Figure 1. The Customize dialog box.

  4. In the Commands list, choose AutoCorrect Options.
  5. Use the mouse to click and drag the AutoCorrect Options command from the list to where you want it on a toolbar.
  6. Click Close to dismiss the Customize dialog box.

Now, when you click the tool, the AutoCorrect dialog box opens and the insertion point is in the Replace box, as desired.

Of course, you can also use the Customize dialog box to define an actual keyboard shortcut. Simply follow these steps:

  1. Right-click on any toolbar and choose Customize from the resulting Context menu. Word displays the Customize dialog box.
  2. Click the Keyboard button at the bottom of the dialog box. Word displays the Customize Keyboard dialog box. (See Figure 2.)
  3. Figure 2. The Customize Keyboard dialog box.

  4. In the Categories list, choose Tools.
  5. In the Commands list, choose ToolsAutoCorrect.
  6. Click once in the Press New Shortcut Key box so that the insertion point appears there.
  7. Press a keyboard shortcut you want to use to display the dialog box. (You can tell if the shortcut is in use because when you press it, you can see in the dialog box if the shortcut is used by a different command.)
  8. Click Assign. The shortcut is now assigned to the command.
  9. Close all the open dialog boxes.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (425) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using GEOMEAN with a Large List

When performing a statistical analysis on a large dataset, you may want to use GEOMEAN to figure out the geometric mean ...

Discover More

Mouse Click Event in VBA

Need to know if a particular cell is clicked with the mouse? Excel has no particular event handler for clicking in this ...

Discover More

Printing Individual Worksheets for Vendors

If you use a worksheet to track data for multiple vendors, you may wonder if there is a way to print individual ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Automatic Initial Capitals in Tables

Have you ever started typing words in a table, only to find that Word automatically capitalizes the first word in each ...

Discover More

Make AutoCorrect Pay Attention to Character Case

If you rely on AutoText (as most Word users do), you may have noticed that it doesn't always give the desired results ...

Discover More

Turning Off Capital Corrections

If you type two capital letters at the beginning of a word, Word assumes that you made a typing error and will attempt to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 7?

2023-11-10 09:46:22

Steve

Hello. I am using Microsoft Word version 2310. I have created many auto correct codes for my business library in order to quickly insert paragraphs and diagrams into reports. I did this on my PC. I would like to save these settings and transfer them to my laptop and any new computer that I get in the future. All the methods that I have found so far do not seem to apply to this version of Word. Can you please help me with this? Thank you, Steve, Maryland


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.