Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Automatic AutoCorrect Exceptions for Beginning Sentences.

Automatic AutoCorrect Exceptions for Beginning Sentences

by Allen Wyatt
(last updated June 15, 2017)

1

Ken asked about a problem he was having with AutoCorrect not capitalizing words at the beginning of sentences as he expected. When typing a document, he would sometimes discover that AutoCorrect was not capitalizing the first word of some sentences, despite being configured to do so.

The reason for this is because AutoCorrect watches (to a limited extent) how you type and tries to adjust itself for what it perceives as your needs. If you are typing along and Word makes an AutoCorrect correction, and you immediately backspace and type over the correction, Word figures that you don't want it to make those corrections any more in the future. To ensure this, it adds the last word of the sentence, with its ending punctuation, to the AutoCorrect exceptions list.

Depending on the way you type, this can cause some problems. For instance, consider this scenario:

  1. You finish a sentence and type the closing punctuation mark and space after the punctuation mark.
  2. You type the first word of the next sentence with the initial letter of that word in lowercase.
  3. You press the space after the first word, and AutoCorrect automatically capitalizes the first letter of that first word.
  4. Before starting on the second word, you change your mind about what the first word should be.
  5. You backspace through the old first word.
  6. You type a new first word, with the initial letter in lowercase.

When you type the space after this new first word, AutoCorrect does two things. First, it doesn't correct the capitalization of the first letter of the new first word—it leaves it lowercase. Second, it automatically adds the last word of the previous sentence, with its terminating punctuation mark, to the AutoCorrect exception list. This means that any time you end a sentence with that word in the future, AutoCorrect will not automatically adjust the capitalization of the first word in the following sentence.

If you don't want Word to behave this way (second-guessing why you are backspacing), then you should follow these steps:

  1. Choose AutoCorrect from the Tools menu. Word displays the AutoCorrect dialog box.
  2. Make sure the AutoCorrect tab is displayed. (See Figure 1.)
  3. Figure 1. The AutoCorrect tab of the AutoCorrect dialog box.

  4. Click the Exceptions button. Word displays the AutoCorrect Exceptions dialog box. (See Figure 2.)
  5. Figure 2. The AutoCorrect Exceptions dialog box.

  6. Clear the check box labeled Automatically Add Words to List.
  7. Click OK twice to dismiss both dialog boxes.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (69) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Automatic AutoCorrect Exceptions for Beginning Sentences.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Delays when Double-Clicking a Document Icon

Do you notice delays when you double-click a document icon, perhaps on your desktop? If you are confused by such delays ...

Discover More

Table Numbers are Skipped

What do you do if you add numbered captions to an element of your document (such as tables) and Word skips a number? There ...

Discover More

Resetting Hyperlink to Original Color

When you click a hyperlink in a Word document, the color of the hyperlink changes. If you want to change the color back to ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Automatically Capitalizing Day Names

Type the name of any of the seven days into your document, and Word automatically makes sure it is capitalized. This is done ...

Discover More

AutoCorrecting for Your Common Errors

AutoCorrect is a great way to correct your spelling, particularly if you misspell the same words over and over. Here's a ...

Discover More

Backing Up Your AutoCorrect Entries

Develop a lot of AutoCorrect entries and you may start to wonder how you can back them up. You can easily protect all the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 3?

2016-10-06 19:15:38

Lee Batchelor

This is fine and dandy, but how do you get rid of all exceptions at once?? In true MS fashion, Mr. Gates has us clicking each entry, and then Delete, one at a time!!!!!!! Hasn't he ever heard of Ctrl+A, and Delete???

What the heck is wrong with MS!!!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.