by Allen Wyatt
(last updated June 26, 2018)
Word includes a great feature that allows you to automatically streamline what you type. This feature, called AutoCorrect, automatically makes changes to what you type to fit specific rules that you select. For instance, you can cause Word to capitalize the first word of your sentences or automatically capitalize the names of days. (You can view your AutoCorrect settings by selecting AutoCorrect from the Tools menu.)
There are times when AutoCorrect can get in the way of what you are typing. This is particularly true if you are typing technical material. There is no "master switch" that allows you to turn off the AutoCorrect feature, however. Instead, you must display the dialog box and turn off each check box, in turn. When you later want it back on, you must go through the same process again.
The following macro can quickly turn off your AutoCorrect settings. When you run the macro a second time, the AutoCorrect settings are set back to their original values. The macro is designed to be added to a toolbar, and then you can click on the tool to change AutoCorrect.
Sub ToggleAC() Dim State As String Dim ACVal As Integer Dim VarPass As Variant Dim VarNum As Integer VarNum = 0 For Each VarPass In ActiveDocument.Variables If VarPass.Name = "ACState" Then VarNum = VarPass.Index Next VarPass If VarNum <> 0 Then State = ActiveDocument.Variables.Item(VarNum).Value ACVal = Val(Mid$(State$, 1, 1)) If ACVal <> 0 Then AutoCorrect.CorrectInitialCaps = True ACVal = Val(Mid$(State$, 2, 1)) If ACVal <> 0 Then AutoCorrect.CorrectSentenceCaps = True ACVal = Val(Mid$(State$, 3, 1)) If ACVal <> 0 Then AutoCorrect.CorrectDays = True ACVal = Val(Mid$(State$, 4, 1)) If ACVal <> 0 Then AutoCorrect.CorrectCapsLock = True ACVal = Val(Mid$(State$, 5, 1)) If ACVal <> 0 Then AutoCorrect.ReplaceText = True ACVal = Val(Mid$(State$, 6, 1)) If ACVal <> 0 Then Options.AutoFormatAsYouTypeReplaceQuotes = True ActiveDocument.Variables.Item(VarNum).Delete Else State = "" State = State & Mid(Str(Abs(AutoCorrect.CorrectInitialCaps)), 2) State = State & Mid(Str(Abs(AutoCorrect.CorrectSentenceCaps)), 2) State = State & Mid(Str(Abs(AutoCorrect.CorrectDays)), 2) State = State & Mid(Str(Abs(AutoCorrect.CorrectCapsLock)), 2) State = State & Mid(Str(Abs(AutoCorrect.ReplaceText)), 2) State = State & Mid(Str(Abs(Options.AutoFormatAsYouTypeReplaceQuotes)), 2) ActiveDocument.Variables.Add "ACState", State With AutoCorrect .CorrectInitialCaps = False .CorrectSentenceCaps = False .CorrectDays = False .CorrectCapsLock = False .ReplaceText = False End With Options.AutoFormatAsYouTypeReplaceQuotes = True End If End Sub
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1738) applies to Microsoft Word 97, 2000, 2002, and 2003.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Spelling errors can result from improperly ordering letters in a word, or from adding spaces where they shouldn't be. ...Discover More
AutoCorrect is a great way to correct your spelling, particularly if you misspell the same words over and over. Here's a ...Discover More
The AutoCorrect feature in Word is quite handy, but getting a lot of entries into the feature can be tedious. This tip ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.