Creating Custom AutoText Categories

by Allen Wyatt
(last updated January 27, 2017)

When you choose AutoText from the Insert menu, you may have noticed that Word divides the various available AutoText entries into submenus. If you understand what these submenus represent, you can understand how to create your own submenus.

When you create an AutoText entry in Word, it examines the paragraph style used by the text in the AutoText Selection. If it is a paragraph style that matches the name of one of the submenu items in the AutoText menu, then Word files the entry in that submenu. If it is not, then Word starts a new submenu item with that same name as the paragraph style and then files the new AutoText entry under that submenu. In other words, the submenu names are the same as the styles used in the various AutoText entries.

For example, let's say you are going to create new AutoText entries, and you will name them "dog," "cat," and "bird." Further, let's assume you have a style named "Pet." When the three AutoText entries are created, if each of them is formatted with the Pet style, then they will appear in an AuotText submenu called Pet.

For more information on AutoText categories, you may find this article at the Word MVP site helpful:

http://wordmvp.com/FAQs/TblsFldsFms/AutoTextList.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1625) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Removing a Subdocument from a Master Document

Just as you can add subdocuments to a master document, you can remove them. Doing so is relatively easy, and it doesn't ...

Discover More

Vertical Alignment of Sections

Using one of the page setup options in Word, you can specify that the paragraphs within the section be vertically aligned a ...

Discover More

Averaging without Hidden Cells

Grabbing an average of a range of cells is easy using Excel functions. If you want that average to ignore hidden cells when ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (menu)

Different AutoText Entries in Header and Footer

With lots of AutoText entries defined in your system, you may wonder why you can't see all of the ones you need when creating ...

Discover More

System Won't Save AutoText

In some instances, Word may actually refuse to save any of your AutoText entries in the Normal.dot template. There are a few ...

Discover More

Using AutoText

AutoText is a timesaving feature that allows you to assign a word, phrase, paragraph, or graphic to a mnemonic name. Type the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.