Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting Only Part of a File.

Inserting Only Part of a File

Written by Allen Wyatt (last updated April 30, 2022)

You probably already know that Word allows you to insert a file into your document. You may not know, however, that you can insert a portion of a file, if desired. This is done in the following manner:

Position the insertion point where you want the document inserted.
Choose File from the Insert menu. Word displays the Insert File dialog box.
Specify a filename for the document you want inserted.
If you are using Word 2000 or later, click the Range button. Word displays the Set Range dialog box. (See Figure 1.)

Figure 1. The Set Range dialog box.

In the Range box, indicate a bookmark name assigned to the text you want inserted. This must be an existing bookmark name in the document you are inserting.
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1853) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting Only Part of a File.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Changing the Return Address Location

When Word creates envelopes for you, there may be times that you don't like where it places the return address. ...

Discover More

Skipping Rows when Filling

Using the fill handle is a great way to quickly fill a range of cells with values. Sometimes, however, the way to fill ...

Discover More

Counting Comments in a Worksheet

Need to know how many comments are in a worksheet? You can figure out the count manually, or you can apply the handy ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2019. Spend more time working and less time trying to figure it all out! Check out Word 2019 For Dummies today!

More WordTips (menu)

Opening Documents in Print Layout View

If you have a Word 2003 document that always seems to open in reading layout mode, you may want to turn that "feature" ...

Discover More

Files Opening Slowly If Many Files Exist

Managing large numbers of documents in Word can lead to some interesting challenges. One potential challenge is that your ...

Discover More

Using Header Information as the Filename

Save a document for the first time, and Word helpfully suggests a filename you can use or change. If you want this ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 7 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.