Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Saving Find and Replace Operations.

Saving Find and Replace Operations

Written by Allen Wyatt (last updated September 30, 2017)
This tip applies to Word 97, 2000, 2002, and 2003


When processing documents, Melinda often has to do the same Find and Replace operations again and again. For instance, a common operation may be to search for a report name in an old format and replace it with one in a new format. This can be done easily enough using Find and Replace, but Melinda would love a way to be able to save her common Find and Replace operations so that she can call them up and execute them at will. (This is easy to do in some programs, such as InDesign.)

Perhaps the easiest way to do this in Word is by recording a macro that performs your Find and Replace operation. The macro could then be "replayed" whenever you need to do the same operation, even on other documents. You could even assign the macro to a toolbar, a menu, or a shortcut key.

If you don't want to use a macro, then you might be interested in third-party add-in that can enhance how you use Find and Replace. Check out MegaReplacer from The Editorium:

http://www.editorium.com/14843.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11135) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Saving Find and Replace Operations.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Establishing a FLOOR and CEILING

Excel includes a surprising number of functions you can use to round your data. Two such functions are FLOOR and CEILING, ...

Discover More

Cleaning Up a Document that Mixes Styles with Direct Formatting

Need to get rid of direct, explicit formatting applied to a document? Here's an easy way to do it using familiar Word tools.

Discover More

Automatically Printing a Range

If you want to automatically print a particular area of your worksheet at a specific time of day, you'll love this tip. ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!

More WordTips (menu)

Copying Found Items to a New Document

Word allows you to use its searching capabilities to easily find multiple items in a document. What if you want to copy ...

Discover More

Finding Text Not Using a Particular Font

Word makes it easy to find text that uses a particular font or font characteristics. What it doesn't do is make it easy ...

Discover More

Using Find and Replace to Change Text Case

Can you really use Find and Replace to change the case of text in your document? Not really, but that shouldn't stop you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.