Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Replacing Text with a Graphic.

Replacing Text with a Graphic

Written by Allen Wyatt (last updated April 22, 2022)
This tip applies to Word 97, 2000, 2002, and 2003

There may be times when you have a need to replace text in your document with a graphic. For instance, you might be working on a marketing document and need to replace all instances of your company name with the company logo. This is simple enough to do in Word by following these steps:

Place the graphic in your document; it doesn't matter where.
Select the graphic.
Press Ctrl+X. This removes the graphic, placing it in the Clipboard.
Press Ctrl+H. This displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)

Figure 1. The Replace tab of the Find and Replace dialog box.

In the Find What box, enter the text you want replaced with the graphic.
In the Replace With box, enter ^c, or click on Special and choose Clipboard Contents.
Set any other searching criteria, as desired.
Click on Find Next or Replace All, depending on how you want to make your replacements.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1800) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Replacing Text with a Graphic.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Nifty Zooming With the Mouse

Want to use the mouse to control the zoom level for your document? You can do it by combining your mouse use with the ...

Discover More

Delaying in a Macro

At times, you may want your macro to pause execution. This tip presents four different ways you can add a delay into your ...

Discover More

Saving AutoText Entries with Each Document

AutoText can be a great way to add consistent, common text to a document. Unfortunately, you cannot save AutoText entries ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Preserving Bookmarks During Replace Operations

When you do a search and replace operation in Word, it is possible that you could inadvertently wipe out a bookmark or ...

Discover More

Saving Find and Replace Operations

Want to repeat the same Find and Replace operation over and over again? Here are a couple of ways you can improve your ...

Discover More

Finding the Previous Occurrence

Using Word's Object Browser, it is very easy to move among different instances of what you want to search in your ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 2 + 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.