Formatting the Space after an Endnote Number

by Allen Wyatt
(last updated January 27, 2017)

Patrick wonders how he can format endnotes to have equal spaces between the endnote number and the endnote text when he has up to 1000 consecutively numbered endnotes. As the endnote number gets larger, it takes up progressively more space, such that at endnote 900 there is almost no space between the number and the text. But at endnote 1000, since Patrick's endnote text is justified, the space between the number and text suddenly becomes larger than it is for single-digit endnotes.

The behavior that Patrick describes sounds like his endnote numbers are followed by tabs and not by spaces. This is odd, as the default behavior of Word is to follow an endnote number with a single space. If there is, indeed, a tab character after the endnote number, then the easiest way to fix this problem is to modify the default style used for endnotes (the Endnote Text style) so that there is a tab stop set where you want your endnote text to begin. You will still have large spaces after endnote numbers that have fewer digits, but your longer numbers also won't run into your text as easily.

If you want to have a consistent amount of space after each of your endnote numbers, the easiest way is to simply put the insertion point within the endnotes and then use Find and Replace. You want to replace the tab character (which apparently follows each of your endnote numbers) with two non-breaking spaces. This will give you the consistency you want.

In case you are wondering how tabs can end up after your endnote numbers, it can be easily done with a small modification to how endnotes are entered. An example of such a macro can be found at the Word MVP website:

http://wordmvp.com/FAQs/MacrosVBA/UnSuperscptFnotes.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7746) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Automatically Saving Changes to Defaults

Have you ever started a new document only to find that the settings in Word seem to be different than what you expected? This ...

Discover More

Using Sequential Document Serial Numbers

Need to add a unique serial number to each printed copy of your document? Here's a quick way to print such numbered versions.

Discover More

Listing Combinations

You can easily use the COMBIN worksheet function to determine the number of combinations that can be made from a given number ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Endnotes by Chapter

Word allows you to easily add endnotes to your document. It even allows you to specify where those endnotes should appear in ...

Discover More

Endnotes in a Separate Document

When you add endnotes to a document they are normally positioned (as one would expect) at the end of the document. You may ...

Discover More

Formatting Footnote Reference Marks

The reference marks that appear for footnotes in a document are normally just superscripted digits. If you want to change the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.