Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Permanent Watermarks in a Document.

Permanent Watermarks in a Document

by Allen Wyatt
(last updated December 28, 2013)

2

Anthea wonders if there is a way to embed a watermark in a Word document so that it cannot be deleted. Ideally for Anthea, the watermark would travel with text that is copied and pasted into another document.

There are a number of ways to add watermarks to a document, as discussed in other issues of WordTips. For the purposes being considered by Anthea, the best place to put the watermark graphic is in the header of the document. Get the graphic positioned as you want it to appear, and then protect the document. (Protect it as a form, as described in other issues of WordTips.) This will stop the watermark from being deleted in the current document.

If you want the watermark to travel with any text copied and pasted to another document, the problem becomes a bit stickier. If a person copies just a portion of text (perhaps a few words or a few paragraphs), then the watermark won't go with the text. If, however, a person copies all the text in a document (by pressing Ctrl+A, for instance, prior to copying), then the watermark will be pasted into the other document along with the text. This occurs because in Word headers are an attribute of sections, and if what you are copying includes the end-of-section or end-of-document markers, then the header is copied along with the text.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3869) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Permanent Watermarks in a Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Excellent XML Resource Available

Where to get more information on XML.

Discover More

Returning to Your Document after Adding an Endnote

Endnotes are a required element in some types of writing. When you add an endnote, Word moves you to the end of your ...

Discover More

Converting Phone Numbers

Sometimes you receive a phone number that contains alphabetic characters and you need to convert it to a purely numeric ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Using the Drawing Grid

One of the lesser-known drawing tools provided in Word is the drawing grid. You can easily turn this feature on and use ...

Discover More

Selecting a Graphic Behind a Text Box

How to select a graphic that is obscured by a text box can be perplexing. Here's an overview of the different ways you ...

Discover More

Selecting a Graphic that is Behind Text

Position a graphic so that it is "behind" your text, and it may seem like you can no longer select the graphic. Here's ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 2?

2015-05-05 01:55:05

Sandeep Jaggi

Hi, there, i am Sandeep Jaggi. I want to apply permanent water mark on my thesis word file. Plz. help me out of the problem.

Regards
Sandeep Jaggi


2014-07-11 02:23:25

Pami Makhathini

How to create a Permanent Watermarks in a MS Word Document


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.