Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Turning Off Smart Quotes for Specific Styles.

Turning Off Smart Quotes for Specific Styles

by Allen Wyatt
(last updated October 10, 2016)

Janet wonders if there is a way to disable smart quotes for particular styles. She works on a lot of programming documentation, with code examples, where smart quotes are invalid syntax. She would like for Word to notice that she is typing or pasting in "code example" paragraph style or "literal" character style, and not change the quote marks.

There is no way to do this in Word. The smart quotes feature is part of the AutoFormat capabilities of Word, and as such is either on or off for the entire document. Further, turning smart quotes on or off at any given point only affects what you type from that point forward, and it doesn't affect anything you paste into the document.

The best solution for the situation where you are creating programming documentation and you don't want smart quotes to appear in paragraphs formatted with a certain style is to create a macro. The macro would step through the paragraphs in your document and, if the paragraph was the designated style, change any smart quotes to regular quotes. Such a macro could be run at any time to make any necessary changes to the smart quotes.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3375) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Turning Off Smart Quotes for Specific Styles.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

The Case of the Disappearing Icons

Troubleshooting your custom icons on the Toolbar.

Discover More

Copying a Cell without Formatting

When you are copying a cell from one place to another (perhaps even to a different worksheet), you may not want to copy ...

Discover More

Changing the Footnote Continuation Notice

When a footnote needs to span two printed pages, Word prints a continuation notice at the end of the footnote being ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Finding Missing Fonts

When you open documents that were created a long time ago on a system far, far away (sounds almost epic, doesn't it?), ...

Discover More

Automatically Formatting Text within Quotes

Some people use quote marks around text to make it stand out. At some point you may want to treat the quoted text ...

Discover More

Copying Formats

Want to copy a format from one place to another without taking your hands off the keyboard? It's easy to do if you apply ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.