Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating Custom Labels.

Creating Custom Labels

by Allen Wyatt
(last updated August 5, 2016)

One of the big advantages to using standard label stock with Word is that it includes label definitions for dozens of different label types. You can often select the type of label you want to use, by number, from the Label Options dialog box.

At times, however, you may have a need to define your own label. For instance, you may have had a custom label created for your own purposes, or the label you want to use is brand new on the market and there is no definition for it within Word. If you find yourself in this situation, Word allows you complete control over setting up custom labels.

You start from the Labels tab of the Envelopes and Labels dialog box. How you display this tab depends on the version of Word you are using.

  • If you are using Word 97 or Word 2000, choose Envelopes and Labels from the Tools menu. Word displays the Envelopes and Labels dialog box; make sure the Labels tab is selected.
  • If you are using Word 2002 or Word 2003, choose Letters and Mailings from the Tools menu and then choose Envelopes and Labels. Word displays the Envelopes and Labels dialog box; make sure the Labels tab is selected. (See Figure 1.)
  • Figure 1. The Labels tab of the Envelopes and Labels dialog box.

With the Labels tab of the Envelopes and Labels dialog box displayed, you are ready to follow these general steps:

  1. Click once on the label in the lower-right corner of the dialog box, or click on the Options button. Word displays the Label Options dialog box. (See Figure 2.)
  2. Figure 2. The Label Options dialog box.

  3. Click on New Label. Word displays the New Custom Label dialog box. (See Figure 3.)
  4. Figure 3. The New Custom Label dialog box.

  5. Use the controls within the dialog box to specify the exact dimensions of your labels.
  6. Use the Label Name field to specify a name for your custom label.
  7. Click on OK. The New Custom Label dialog box disappears. Note that the name of your new label appears in the Product Number list, near the top of the list. (It should be selected at this point.)
  8. Set up and print your labels as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1885) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating Custom Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Leaders with Tab Stops

Tab stops allow you to modify the horizontal position at which text is positioned on a line. Word allows you to preface the ...

Discover More

Using Text As a Page Border

Word allows you to add page borders to a document, but you might find the options in this area too limiting. What if you want ...

Discover More

Using Leaders with Tab Stops

Tab stops allow you to modify the horizontal position at which text is positioned on a line. Word allows you to preface the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Changing Label Sizes

Information formatted for one type of label may someday need to be printed on a different type of label. Here's some ...

Discover More

Backing Up Label Layouts

Once you create a custom label layout it is a good idea to backup the layout on a different hard drive in the event of a ...

Discover More

Printing Multiple Label Copies when Merging

Need to print more than one copy of mail-merge labels? There are a number of different approaches you can take to getting the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.