Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Replacing with a Subscript.

Replacing with a Subscript

by Allen Wyatt
(last updated December 7, 2013)

13

Arie needs to replace one name with another for several thousand occasions in hundreds of documents. The new name has a subscript character in it, like 'TO2', where the '2' is in subscript. Arie notes that it doesn't seem possible to put this into the standard Find and Replace function in Word, but doesn't look forward to doing the replacements by hand.

Actually, there are a couple of ways you can approach this issue; you should pick the one that is easiest to remember and that fits best with the way you normally work.

The first approach is to do a two-step replacement. Replace the original text with something like "TO++2++". The idea is to make sure that you surround the "2" (the part that will eventually be subscripted) with a sequence of characters that won't be elsewhere in your document. Then, do a replace operation search for "++2++" and replace it with a subscripted "2".

The second approach is easier still; it allows you to do the replacement in a single pass. Follow these general steps:

  1. Type "TO2" and apply the subscript format to the appropriate character (the "2").
  2. Select only the properly formatted text and press Ctrl+X. This puts the text into the Clipboard.
  3. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box.
  4. In the Find What box place whatever text you are searching for.
  5. In the Replace With box enter the characters ^c. This informs Word that you want to replace any instances of the Find What text with whatever is in the Clipboard (your properly formatted text).
  6. Click Replace All.

Word dutifully replaces the original text with the properly formatted TO2 text.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3837) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Replacing with a Subscript.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Cannot View Graphics in a Document

Got a problem where you can't view any of the graphics you insert in your document? The solution could be simple, or you ...

Discover More

Changing Fonts in Multiple Workbooks

If you need to change fonts used in a lot of different workbooks, the task can be daunting, if you need to do it manually. ...

Discover More

Accessing a Problem Shared Workbook

What are you to do is you share a workbook with others, and then suddenly the workbook won't open properly? Dealing with a ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Removing HTTP from URLs

Having problems when it comes to replacing information in URLs? You're not the only one; it can be confusing making mass ...

Discover More

Finding and Deleting Rows

Got a table that contains rows you want to delete? Deleting one or two rows in a table is easy; deleting a bunch of rows that ...

Discover More

Searching for Adjectives and Adverbs

Searching for different types of words in your documents is a nice thing to contemplate, but it is much harder to do in ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 3?

2017-03-01 14:58:33

dev

Dear Sir

Thank you so much!! You have no idea how grateful I shall always be to you for the help. I was struggling with editing in my thesis.


2016-06-10 11:52:10

Joe

I was about to rip my own head off trying to search and replace 4 different 90 page experimental scripts to include a degrees sign (superscripted white circle). You probably just saved me an entire day of clicking and typing single characters at a time... thank you so much!!!


2016-05-19 13:46:17

Rebecca

THANK YOU!!!!! You just saved me so much time!


2016-01-21 20:55:31

Ganesh Rajasekharan

Awsome!!!

This technique really helped me in searching and replacing a single word with multiple line content

Great and thank you so much to the author


2015-10-19 12:21:06

Sola

If I could give you a hug right now, I would. Thank you so much! You saved me some much time and energy.


2015-08-09 09:59:54

Suslik

Thank you very very much, it is extremely helpful!!!


2015-06-03 01:54:45

Jasmine

2 words 4 u: life savior!


2015-05-05 12:03:20

thank you

fantastic, thanks so much


2015-04-04 04:23:38

Shahrzad Fathollahipour

You can't imagine how much you helped me with your solution. Really thanks and wish you good luck :)


2015-02-23 03:14:42

Buzzed Aldrin

OUT.STAND.ING tip. So simple yet I had no awareness of the ^c replace-with-clipboard functionality (and would not have assumed formatting would be retained through the Find/Replace dialog), just XLNT!


2014-11-29 06:50:30

M. D.

Tank you so much!
This saved me several hours of midless work.


2014-11-17 21:50:41

edwin thein

Great tip!
Wonder if there is a special symbol function e.g. ^p or some other ^ command for subscript and superscripts


2014-05-26 03:39:55

Michele

Thank you for this useful tip!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.