Word provides many different ways you can set up and use page numbers in your documents. Typically, page numbers are placed in either your headers or footers so that they appear on each page of the document. In other WordTips issues you learn how to specify the starting page number to be used within a document. Word also allows you to automatically include a "chapter number" as part of your page numbers.
Before you instruct Word to automatically include chapter numbers with page numbers, you need to make sure that you are using a named style for your chapter headings. For instance, you might specify the Heading 1 style to be used for chapters. Thus, anytime a Heading 1 style is used in your document, it signifies the start of a new chapter.
In addition, the style must be set up to use outline numbering. This type of numbering (also covered in other issues of WordTips) numbers the headings in your document. Thus, if you are using outline numbering, all of your Heading 1 paragraphs may begin with a number or letter, such as 1 or C.
With these two elements in place, you are ready to add chapter numbers to your page numbers. Follow these steps:
Figure 1. The Page Number Format dialog box.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1422) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using Chapter Numbers with Page Numbers.
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2018-11-21 18:01:15
Maurina
Hello! Your Word tips have been extremely useful to me in the past, and I'm hoping you can help me today. I've searched through your tips and cannot find anything relating to what I'm needing. I have a long document that is broken up into multiple sections. Each of these sections has a main heading, and a secondary heading. I want to reflect BOTH of these headings in my page numbering. Currently, I can only add the main chapter heading plus my page numbering (i.e., 1-1), but need it to reflect both primary and secondary headings along with the page number (i.e., 1-1-1). Is there any way to do this? I need this three-digit number to be linked to my table of contents. Any ideas?
2015-12-18 13:10:15
Vira Ceci
I don't understand why my numbered heading styles don't show up in the "Chapter starts with style" box. I took a lot of time setting up the numbering, etc., and now I can't even use it to make my page numbering so that it will be picked up in the TOC. Frustrating!
2015-08-07 03:38:11
there is no header and footer option in View menu of MS word 2013 which i am having. PLS HELP how to go about this
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
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