Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using Chapter Numbers with Page Numbers.

Using Chapter Numbers with Page Numbers

by Allen Wyatt
(last updated March 14, 2015)

2

Word provides many different ways you can set up and use page numbers in your documents. Typically, page numbers are placed in either your headers or footers so that they appear on each page of the document. In other WordTips issues you learn how to specify the starting page number to be used within a document. Word also allows you to automatically include a "chapter number" as part of your page numbers.

Before you instruct Word to automatically include chapter numbers with page numbers, you need to make sure that you are using a named style for your chapter headings. For instance, you might specify the Heading 1 style to be used for chapters. Thus, anytime a Heading 1 style is used in your document, it signifies the start of a new chapter.

In addition, the style must be set up to use outline numbering. This type of numbering (also covered in other issues of WordTips) numbers the headings in your document. Thus, if you are using outline numbering, all of your Heading 1 paragraphs may begin with a number or letter, such as 1 or C.

With these two elements in place, you are ready to add chapter numbers to your page numbers. Follow these steps:

  1. Choose Header and Footer from the View menu. Word displays the Header and Footer dialog box.
  2. Use the controls in the dialog box to locate the place in your header or footer where you want your page numbers to appear.
  3. Click on the Insert Page Number tool in the dialog box. Word inserts an automatic page number at the location of your insertion point.
  4. Click on the Format Page Number tool. Word displays the Page Number Format dialog box. (See Figure 1.)
  5. Figure 1. The Page Number Format dialog box.

  6. Make sure the Include Chapter Number check box is selected.
  7. Use the Chapter Starts with Style drop-down list to specify the style you are using to indicate the beginning of each chapter. As already described, this will be a style such as Heading 1.
  8. Use the Use Separator drop-down list to specify a character to use between the chapter number and the page number.
  9. Click on OK. You should see the chapter number appear next to your page number.
  10. Close the Header and Footer dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1422) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using Chapter Numbers with Page Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Font Size Using a Shortcut Key

When you need to change the font size of a text selection, using the shortcut described in this tip is a great technique. ...

Discover More

Changing the Default File Name

When you first save a new file, Word bases the name of that file on the contents of the start of the first paragraph in your ...

Discover More

Changing Comment Color for a Single User

The default color used to format comments is determined by Windows, not Excel. You can adjust the formatting of individual ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Changing Text Case Many Times

Word provides a built-in shortcut to change the case of a text selection. Understanding how that shortcut works (and the ...

Discover More

Unable to Use Bulleting and Numbering

Got a document where you just can't get bullets and numbering to work right? It could be that your document is corrupted. ...

Discover More

Understanding Picas

Word can understand many different measurement units. One common unit understood by Word is the pica, described in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 5?

2015-12-18 13:10:15

Vira Ceci

I don't understand why my numbered heading styles don't show up in the "Chapter starts with style" box. I took a lot of time setting up the numbering, etc., and now I can't even use it to make my page numbering so that it will be picked up in the TOC. Frustrating!


2015-08-07 03:38:11

Varun

there is no header and footer option in View menu of MS word 2013 which i am having. PLS HELP how to go about this


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.