Password Protection Loophole

by Allen Wyatt
(last updated September 10, 2016)

Most Word users know that you can password protect a Word document. A good portion of those users know that password protection is not the most secure way to protect your document. One example of this is the following scenario:

  • Make sure you have Word set to create backup copies.
  • Create a normal Word document and save it a few times. (You now have the document and a backup file.)
  • Choose Save As and save the document using the same name, but with a password.

At this point you have a document that is protected, but the backup file is not protected. Note that this sort of makes sense, since the current file you save is your document as it currently exists (protected) and the backup file is the last version of your document (which was unprotected).

The only way around this problem is to either turn the backup files off, delete the unprotected backup file, or save your file twice. (The second save will wipe out the unprotected backup file and save the protected one in its place.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1373) applies to Microsoft Word 97, 2000, and 2002.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Weighted Averages in a PivotTable

PivotTables are used to boil down huge data sets into something you can more easily understand. They are very good simple ...

Discover More

Searching for Adjectives and Adverbs

Searching for different types of words in your documents is a nice thing to contemplate, but it is much harder to do in ...

Discover More

Summing Absolute Values

You can easily sum a series of values in Excel, but it is not so easy to sum the absolute values of each value in a ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Saving Documents as Read-Only by Default

When you save your documents, you can specify that they be saved in a "read-only" format so that they cannot be changed ...

Discover More

Read-Only Files

Read-only documents (those that cannot be updated) are part and parcel of working with Word. There are many ways that a ...

Discover More

Problems Opening Documents from Explorer

Windows Explorer is a great way to browse through the files available on your system. If you see a document file you want ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2018 Sharon Parq Associates, Inc.