Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Automatically Inserting Brackets.

Automatically Inserting Brackets

by Allen Wyatt
(last updated August 25, 2012)

Many different documents have many different requirements for their construction. For instance, you may have a document where it is necessary to put certain recurring words within brackets so that they stand out. (Some technical manuals use this convention to designate keystrokes, such as the [Enter] key.)

If you have a need such as this, you might find it helpful to simply type your text and then go back and later add the brackets. This is where a macro can come in handy to do the adding for you. For instance, you could select the word (double-click on it) and then run a macro that would add the brackets. The following macro will easily accomplish this task:

Sub AddBrackets()
 Dim iCount As Integer
 iCount = 1
 While Right(Selection.Text, 1) = " " Or _
 Right(Selection.Text, 1) = Chr(13)
 Selection.MoveLeft Unit:=wdCharacter, Count:=1, _
  Extend:=wdExtend
 iCount = iCount + 1
 Wend

 Selection.InsertAfter "]"
 Selection.InsertBefore "["
 Selection.MoveRight Unit:=wdCharacter, Count:=iCount
End Sub

The macro compensates for any spaces or paragraph marks at the end of your selection. When you are done running it, the insertion point is left at the end of the original selection. You can assign your macro to either a keyboard shortcut or to a custom toolbar tool.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1520) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Automatically Inserting Brackets.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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