Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Pasting Clean Text.
by Allen Wyatt
(last updated March 8, 2017)
I paste a lot of text. (I mean a LOT of text.) When I am copying and pasting text within the same document, it is no problem. When I am copying text from other places, however, pasting that text into a Word document can have strange effects. This isn't a Word problem; it is something about the text I am copying and pasting that causes funky appearance of the text.
To get around this, I normally choose Edit | Paste Special and make sure that the text I am about to paste will be added to the document as unformatted text. Of course, since I paste so much text, continually choosing Edit | Paste Special can be bothersome.
The solution, for me, was to create a very short macro that does the pasting I want—as unformatted text. The following macro, PasteClean, does just that:
Sub PasteClean() Selection.PasteSpecial Link:=False, _ DataType:=wdPasteText, _ Placement:= wdInLine, _ DisplayAsIcon:=False End Sub
To make this macro an even more valuable editing tool, I assigned it to a custom tool on the toolbar. Now, when I want to paste a clean copy of what text is in the Clipboard, I simply click the tool and the macro does the rest.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1310) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Pasting Clean Text.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
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