Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Formatting Labels.
Written by Allen Wyatt (last updated June 1, 2019)
This tip applies to Word 97, 2000, 2002, and 2003
Many people use the Envelopes and Labels capabilities of Word to create labels. This handy feature is great, and allows you to quickly create a full sheet of labels. When faced with the prospect of formatting your labels, you may be tempted to create the labels first and then format them once the entire sheet is created.
There is a faster way, however: Simply format the label as you create it in the Envelopes and Labels dialog box. All you need to do is type in your label, as you regularly do, select the portion of the text you want to format, and then right-click on the selection. Word displays a Context menu from which you can choose Font or Paragraph. Use either one to make your label look exactly the way you want it.
When you are done, go ahead and click on New Document. Word creates your sheet of labels, but no additional formatting should be necessary.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (615) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Formatting Labels.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
Want the text printed on your labels to be centered vertically? It's not that hard, and this tip shows the easiest method.
Discover MoreGot extra labels left over after printing a mail merge? Here's what you can do to put those labels to good use.
Discover MoreInformation formatted for one type of label may someday need to be printed on a different type of label. Here's some ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2019-10-11 22:10:16
wordr
To preview the layout of the labels you have to click "New Document". If you are not satisfied with the appearance of the labels, how do you go back and adjust the label text. If I close the New Document, the label text and formatting disappears from the "Envelopes and Labels" window. Is there any way to save the label text with formatting so that I don't lose it every time I preview the label sheet?
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here:
Comments