Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Formatting Labels.

Formatting Labels

by Allen Wyatt
(last updated June 1, 2019)

1

Many people use the Envelopes and Labels capabilities of Word to create labels. This handy feature is great, and allows you to quickly create a full sheet of labels. When faced with the prospect of formatting your labels, you may be tempted to create the labels first and then format them once the entire sheet is created.

There is a faster way, however: Simply format the label as you create it in the Envelopes and Labels dialog box. All you need to do is type in your label, as you regularly do, select the portion of the text you want to format, and then right-click on the selection. Word displays a Context menu from which you can choose Font or Paragraph. Use either one to make your label look exactly the way you want it.

When you are done, go ahead and click on New Document. Word creates your sheet of labels, but no additional formatting should be necessary.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (615) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Formatting Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Identifying Values that Don't Follow a Specific Pattern

When you store textual information in a worksheet, it can be helpful to figure out if that information follows a pattern ...

Discover More

Editing File Properties

Files are the basis of how information is stored on a disk drive. In order for files to be organized and effectively ...

Discover More

Running a Macro while in Edit Mode

Excel doesn't allow you to run a macro while editing the contents of a cell. The only solution is to get out of Edit ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Using the Address Book

Ways to use the address book when printing envelopes and labels.

Discover More

Changing Label Sizes

Information formatted for one type of label may someday need to be printed on a different type of label. Here's some ...

Discover More

Specifying a Label Stock for Saved Documents

When you create a document designed to be printed on a particular type of label stock, it might be helpful if Word ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 2?

2019-10-11 22:10:16

wordr

To preview the layout of the labels you have to click "New Document". If you are not satisfied with the appearance of the labels, how do you go back and adjust the label text. If I close the New Document, the label text and formatting disappears from the "Envelopes and Labels" window. Is there any way to save the label text with formatting so that I don't lose it every time I preview the label sheet?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.