Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Formatting Labels.

Formatting Labels

by Allen Wyatt
(last updated September 1, 2016)

Many people use the Envelopes and Labels capabilities of Word to create labels. This handy feature is great, and allows you to quickly create a full sheet of labels. When faced with the prospect of formatting your labels, you may be tempted to create the labels first and then format them once the entire sheet is created.

There is a faster way, however: Simply format the label as you create it in the Envelopes and Labels dialog box. All you need to do is type in your label, as you regularly do, select the portion of the text you want to format, and then right-click on the selection. Word displays a Context menu from which you can choose Font or Paragraph. Use either one to make your label look exactly the way you want it.

When you are done, go ahead and click on New Document. Word creates your sheet of labels, but no additional formatting should be necessary.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (615) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Formatting Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Specifying Sub-entries in an AutoMark File

An AutoMark file allows you to quickly and easily create an index from a document. This can be a great boon for large ...

Discover More

Creating Venn Diagrams with Excel Data

A common way of representing data is to use a Venn diagram. Unfortunately, Excel doesn't have a precise way of creating ...

Discover More

Deleting All Names but a Few

Want to get rid of most of the names defined in your workbook? You can either delete them one by one or use the handy ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Changing Label Sizes

Information formatted for one type of label may someday need to be printed on a different type of label. Here's some ...

Discover More

Vertically Centering Labels

Want the text printed on your labels to be centered vertically? It's not that hard, and this tip shows the easiest method.

Discover More

Backing Up Label Layouts

Once you create a custom label layout it is a good idea to backup the layout on a different hard drive in the event of a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.