Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Creating One-time Labels.
by Allen Wyatt
(last updated May 31, 2018)
Word is a versatile program that allows you to create all sorts of documents. One potential use of Word is to create mailing labels. Many people create mailing labels using the Mail Merge feature of Word, which pulls names and addresses from a data source and formats them for printing on labels.
But what if you need to create labels that aren't originating from a data source? What if you need only a few labels to go on a small mailing, and you never need the labels again? There is a quick way to handle this situation in Word, as well. Simply follow these steps:
Figure 1. The Labels tab of the Envelopes and Labels dialog box.
Word creates a new document that shows your labels. Word formats labels using tables. Each cell of the table corresponds to a single label. To enter your label information, just position the insertion point in the desired cell (label) and start typing.
If you are printing labels on a printer that handles sheets of paper (laser or inkjet, for instance), Word formats a table that represents an entire sheet of labels. Some types of labels are continuous in nature, such as those for the old dot-matrix printers. If that is the type of label stock you are using, Word formats a single-cell table that represents a single label. In this case you will need to add additional cells to represent each additional label you need to print. One way you can add the cells/labels is to position the insertion point in the existing cell/label and press the Tab key. Word adds a new cell/label below the old one.
Once you are done entering and formatting your label information, you can print your document on your label stock. Save the labels, if desired, or simply discard the document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (897) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Creating One-time Labels.
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Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.