Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying Rows and Columns with the Mouse.
by Allen Wyatt
(last updated December 5, 2015)
In the previous tip you learned that you can move rows and columns by using the mouse. You can also use a very similar technique to quickly copy rows and columns. Simply follow these steps:
There is something interesting about copying rows and columns in this manner: you can also "extend" the boundaries of your table. Granted, adding new rows or columns by copying them can, on its own, be viewed as extending the boundaries. However, let's say you have five rows in your table, and you are copying one column using the mouse. If you release the column (step 4) in any place other than the first row, the number of rows in your table is increased and the column is pasted in an "offset" manner. For instance, in your five-row table, if you release the column in row three, the copied column is pasted beginning at row three and extending downward five rows, which means you effectively add two new rows to your table, besides the expected new (copied) column.
You might think the same "extension" would happen if you were moving rows. In a sense it does, but with one important difference. If you release the row in some place other than the first column, the new (copied) row extends past the right edge of the existing table—and only that row. With columns, all the columns are extended into the new rows. With rows, only a single row is extended.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1200) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Rows and Columns with the Mouse.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
Table getting too long? Need to move part of a table to somewhere else in your document? You can easily split an existing ...Discover More
Word's table editor allows you to modify the structure of tables in a wide variety of ways. If you want to add columns to ...Discover More
When you first insert a table in your document, it extends from margin to margin. Later, after a bunch of editing and ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.