Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing Only Selected Pages.

Printing Only Selected Pages

by Allen Wyatt
(last updated September 7, 2013)

12

Word gives you complete control over how it prints your document. You can either print the entire document or you can print a portion of it. To print only selected pages, follow these steps:

  1. Choose the Print option from the File menu, or simply press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. In the Pages box, indicate the page numbers you want to print.
  4. Click on OK.

When you specify page numbers, Word allows you quite a bit of flexibility. The following are some general guidelines for specifying page numbers:

  • You can specify a single page number.
  • You can specify a group of non-sequential pages by separating them by commas, i.e., 4, 8, 19.
  • You can specify a sequential range of pages by putting a dash between them. Thus, 4-7 would print pages 4 through 7.
  • You can print an entire section by using s. For instance, to print section 5 of your document, you would use s5.
  • You can print multiple sections the same as you would print multiple pages. For example, s2, s6 would print sections 2 and 6.
  • You can specify pages within a section by using s and p with page numbers. For instance, if you want to print pages 2 through 7 of section 4, you would use p2s4-p7s4.
  • You can specify a range of pages across sections in the same manner. To print beginning with page 2 of section 4 and ending with page 5 of section 7 you would use p2s4-p5s7.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1065) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing Only Selected Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is three more than 5?

2017-02-09 06:29:23

SLBB

Printer still prints entire document though I've only chosen the pages I want to print. What could be causing this?


2017-02-03 05:34:31

Pal

I have a word document of 50 pages.I am giving a printing command for only 1-5 pages but printer is still printing all the 50 pages.

What could be a issue?

Thanks in advance.


2016-12-22 09:11:52

shakir

hello
is there are a way i could print only the colored paper in a big doc file??
becoz i have 2 printer...
and i want one easly way to print the coloed peaper with my hp 2515 printer.
and anther way to print the white and black paper with may anther printer canon 2900.
please help
i real need o know how
and I really appreciate
thanks


2016-10-22 02:59:51

puran

how can print without change my document page no. with TOC,

I am printing only selected page no. on showing in print previous


2016-06-27 14:48:13

Lesley Shelton

Please help me out here. I work with student dissertations, which have different page numbering for the front matter and the body. How do I know what pages will be printed? If I select "10,"does that print the 10th page in the document (say, page "x") or page 10 according to the pagination? Please help me out with this!


2016-03-21 13:51:16

Paula

The directions don't specify whether the page number is supposed to be the DOCUMENT page number (i.e. the number at the bottom of the printed page) or the FORMATTED page number (i.e. its physical position in the document). Printing results seem to vacillate between them irregularly.


2016-01-03 14:11:27

Alan t jones

I selected pages 1-2 so as to check the double sided document was printing correctly before I wasted dozens of pages and ink. Having filled in the box as described above and as I have done on countless occasions previously, the printer proceeded to print all 56 pages of my document. This was not what I had selected so why did the printer ignore my instruction? I partially got round the problem by clicking pause the document but still five or six pages had been printed before this instruction took effect. Is this a ploy by printer consumables manufacturers in association with Microsoft to screw more money out of the punter with waste on paper and ink?


2015-09-09 13:15:33

mary

i want to select only a few lines of a page but my computter doesnt let me use the selection option.how can i fix this problem?it will let me blue it but that is all.


2015-07-05 18:51:59

Paul

Your instructions work fine for a PDF, but when I press PRINT when in a Word document it prints the entire document. I don't get the dialog box in Word as I do with PDF's.


2015-06-03 17:05:51

Chandler Thomas

What do I do if it doesn't allow the non-sequential pages? For example, I have a 5 page document, I'm trying to print pages 1, 3, and 5. I would think I just write 1, 3, 5 in the "pages" file, but when I do that, I get a syntax error (searching the error gave me alot of results about python, which is far above my skill level, and not the program I'm using when receiving this message..) The exact error is along the lines of "syntax error please put in a valid range using eg. 1-4" (I don't have the exact message at hand, as I'm using a different PC to write this)


2014-10-24 16:27:19

andrei

Hello. Today I meet a very strange problem. I have a document with ~1000 pages, every page have a address on it, and the page format is envelope. when I tried to print a page, for tests, it does not print. I tried for 2 hours diferent settings, and no luck. after 2 hours i tried to print the entire document, with only 2 envelope in the printer, and it start printing OK. After it finished, I tried to reprint the rest of the pages, selecting at printer, as in your example, from page 3 to the last page. Again, nothing at the printer. I delete first 2 pages, and after that print the entirely new document without problem. I tried both on office 2010 and office 2013. What could be the problem?


2014-08-21 18:21:09

Bill F.

Yeah, but you left out the most important part -- which page numbers does it use? Does it use the 'actual' page numbers (those that appear on the printed page) or some other page number, like those listed in the print configuration rendering?

What ever it is, it always seems not to be the one's I think it will use.


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