Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Using Multiple Tables of Contents.

Using Multiple Tables of Contents

by Allen Wyatt
(last updated December 17, 2016)

Word allows you to include multiple tables of contents in a single document. Thus, you can have a table of contents for each chapter of a book, even if all the chapters are in the same document.

In order to restrict the table entries for each separate table, you will have to use unique custom styles for each table. For example, you might use styles named "Chapter1Heading1", "Chapter1Heading2", and so on for the first chapter, and "Chapter2Heading1", etc., for the second chapter.

With your styles defined and applied to all the appropriate heads in your document, you are ready to generate the tables of contents. You can do this by following these steps:

  1. Position the cursor at the location in the document where you want the table
  2. Choose Index and Tables from the Insert menu. (Word 97 and Word 2000) or choose Reference from the Insert menu, then choose Index and Tables from the resulting submenu (Word 2002 and Word 2003). Word displays the Index and Tables dialog box.
  3. Click on the Table of Contents tab. (See Figure 1.)
  4. Figure 1. The Table of Contents tab of the Index and Tables dialog box.

  5. Click on the Options button. Word displays the Table of Contents Options dialog box. (See Figure 2.)
  6. Figure 2. The Table of Contents Options dialog box.

  7. Change the TOC Level column to reflect which styles you are using in the table of contents you are inserting. Thus, if you were using doing a TOC for Chapter 1, beside the "Chapter1Heading1" style you would place a 1 in the TOC Level column.
  8. Click on OK to close the Table of Contents Options dialog box.
  9. Click on OK to close the Index and Tables dialog box and generate the table of contents.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1145) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Using Multiple Tables of Contents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Nudging a Graphic

If you need to move a graphic just a little bit in one direction or another, you can do so by using the techniques in this ...

Discover More

Making Suggestions to Microsoft about Word

Got an idea for making Word a better program? Microsoft wants to hear from you and has created a website to solicit your ...

Discover More

Copying Print Areas when Copying Worksheets

Print areas are a great way to define what, exactly, you want to print from a worksheet. When you copy worksheets, the print ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Locking Lines in a TOC

Want to "lock down" the lines in a TOC so that you cannot add new paragraph marks in the middle of one? You may not be able ...

Discover More

Problems with TOC Styles

If you generate a table of contents for your document, there may be some unexpected surprises in the way the TOC appears. ...

Discover More

Creating a Table of Contents from Heading Levels

If your document is any length at all, adding a table of contents is a nice touch. This tip demonstrates how easy it is to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.