Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Moving Table Rows Quickly.

Moving Table Rows Quickly

by Allen Wyatt
(last updated May 4, 2020)

17

Word provides a handy shortcut that allows you to easily move rows around in a table. Simply follow these steps:

  1. Position the insertion point in the row you want to move, or select the rows you want to move.
  2. While holding down the Shift and Alt keys, press the Up Arrow or Down Arrow to move the row.

It is interesting to note that when you are using this method, you can even move a row (or rows, since you can select more than one row in step 1) right out of the table. In other words, the moving doesn't stop when you reach the top or bottom of the table. As you continue pressing the Up Arrow or Down Arrow keys, the rows continue to move away from the table in the direction you choose.

This technique will not work to move columns, however. You should note that when you hold down the Shift and Alt keys and press the Left Arrow or Right Arrow, the heading level of the entire row is changed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1058) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Moving Table Rows Quickly.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Editing a Comment Close to Its Cell

Have you ever chosen to edit a comment, only to find that the comment is quite a ways from the cell with which it is ...

Discover More

Setting a Default for the Object Browser

Does it bother you that when you press Ctrl+Page Up or Ctrl+Page Down you aren't always taken to the top of the previous ...

Discover More

Summing Only Cells Containing Formulas

If you want to figure out the sum of all cells that contain formulas, there are a couple of ways you can go about it. ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

AutoFitting Tables

Need to adjust the width of a bunch of table columns according to what is in the columns? Word provides a tool to do ...

Discover More

Adding Table Columns to Columns with Merged Cells

Word's table editor allows you to modify the structure of tables in a wide variety of ways. If you want to add columns to ...

Discover More

Copying Rows and Columns with the Mouse

Word allows you to do quite a few editing tasks using the mouse. If you want to copy rows or columns in a table, you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three less than 3?

2021-03-07 08:19:00

ted

Did this exactly as described. Windows 10, HP zbook. Didn't work. Highlights the column and those above (not the entire row, just the column the cursor is in) and then does nothing else....


2020-11-10 13:50:32

Mark

Thank you! This will save me so much time in future. Wish I knew about it years ago!


2020-08-19 14:56:06

Matthew

Fantastic! I've always fumbled around moving rows. This is really helpful.


2020-07-26 11:23:50

Ashley

Great!!! This is fantastic. Made a lot of otherwise-tedious-work easy. Thank you very much sir.


2019-12-05 11:46:03

Đuro

God , bless you. mister Wyatt!


2019-09-02 08:29:42

Gil

Works!!! I love you so much!!!


2019-08-29 23:35:42

Sabrina

THis is amazing thank you


2019-05-20 07:03:15

Jos

This is exactly what I needed to know. Little detail: I discovered that this won't work when you've merged some cells in the columns. (e.g. left column has 3 rows because of merging and the right column has 9 rows)


2019-03-08 05:58:01

Mr Richard Parker

This is brilliant. Thanks Allen


2017-11-16 13:54:11

Kim Bell

I'm using this tip lots! Thanks again!


2017-09-18 14:27:11

Kim Bell

Very useful for managing minutes!! Thank-you!


2017-01-09 01:58:05

ALI ABBAS KHAN

Its get very use ful to me


2016-04-06 09:33:58

Andy

This is grate manual. So right now, I've changed to MS Office 2016 for my Mac, and how can I move the table row in new version. Thank for your responds


2015-10-26 13:03:22

Joanne

This is awesome! I will use it quite a bit. Thank you!


2015-05-01 13:17:44

53

Thanks a lot, thanks Microsoft for the great Microsoft OFFICE


2015-04-02 15:06:44

Matt Natale

Great Tip!

Thanks a bunch!


2015-03-28 08:49:20

Fred Burg

I use this tip quite often and find it very handy.

It also works to move paragraphs not within a table.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.