Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Moving Table Rows Quickly.
by Allen Wyatt
(last updated May 4, 2020)
Word provides a handy shortcut that allows you to easily move rows around in a table. Simply follow these steps:
It is interesting to note that when you are using this method, you can even move a row (or rows, since you can select more than one row in step 1) right out of the table. In other words, the moving doesn't stop when you reach the top or bottom of the table. As you continue pressing the Up Arrow or Down Arrow keys, the rows continue to move away from the table in the direction you choose.
This technique will not work to move columns, however. You should note that when you hold down the Shift and Alt keys and press the Left Arrow or Right Arrow, the heading level of the entire row is changed.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1058) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Moving Table Rows Quickly.
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Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.