Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Transposing Two Paragraphs.

Transposing Two Paragraphs

by Allen Wyatt
(last updated June 18, 2016)

1

As you are developing a document, there may be times when you want to transpose two adjacent paragraphs. All you need to do is position the insertion point between two paragraphs you want to transpose, and then issue the macro in this tip. If you position the cursor inside a paragraph, it assumes you want to transpose the current paragraph with the following. This macro, TransposeParagraphs, will do the trick:

Sub TransposeParagraphs()
    Selection.MoveUp Unit:=wdParagraph, _
      Count:=1, Extend:=wdExtend
    Selection.MoveLeft Unit:=wdCharacter, Count:=1
    Selection.MoveDown Unit:=wdParagraph, _
      Count:=1, Extend:=wdExtend
    Selection.Range.Cut
    Selection.MoveDown Unit:=wdParagraph, Count:=1
    Selection.Range.Paste
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (977) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Transposing Two Paragraphs.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Specifying Font Styles

Fonts, by default, come with one or more styles that define variations of how that font is displayed in your document. ...

Discover More

Making VLOOKUP Trigger a Macro

VLOOKUP is an oft-used worksheet function to lookup values in a data table. If the function cannot return a value, it ...

Discover More

Enforcing a Do-Not-Use Word List

Got a list of words you don't want to appear in your documents? There are a number of ways that you can make sure they ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Selective Undo

Ever wonder why you can't undo just a single edit you made a few minutes earlier? The short answer is that it could make ...

Discover More

Understanding Hyphens and Dashes

Word provides you with three types of hyphens and two types of dashes that you can use in your documents. Understanding ...

Discover More

Moving Text without Affecting the Clipboard

Want a quick and easy way to move text (or other document elements) from one place to another in your document? Check out ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 9?

2016-06-18 08:17:17

Fred Burg

Another way is to position the cursor in the paragraph you want to move and then press CTL-SHIFT-up-arrow or ...down-arrow. This moves the paragraph with the cursor up or down (swaps with the paragraph above or below). In fact, you can keep tapping the up or down arrow (with CTL-SHIFT still held down) to keep moving the original paragraph.


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.