Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Automatically Adding Captions.

Automatically Adding Captions

Written by Allen Wyatt (last updated June 1, 2019)
This tip applies to Word 97, 2000, 2002, and 2003


1

Captions are often used in magazine and book publishing around specific items, such as figures or tables. For instance, you may want to include a caption for all your tables that says "Table" and then a number for the table, as in "Table 3." Word can automate this task for you by adding captions whenever you insert a table or some other object in your document.

To configure Word so it automatically adds captions, follow these steps:

  1. Choose Insert | Caption or Insert | Reference | Caption, depending on your version of Word. Word displays the Caption dialog box.
  2. Click on the AutoCaption button. Word displays the AutoCaption dialog box. (See Figure 1.)
  3. Figure 1. The AutoCaption dialog box.

  4. Search through the list of objects, placing a checkmark beside the one with which you want Word to automatically use captions. For instance, choose Microsoft Word Table if you want a caption associated with your tables.
  5. Using the Use Label drop-down list, specify the word you want to appear at the beginning of the caption.
  6. Using the Position drop-down list, specify where you want the caption to appear in relation to the object.
  7. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (891) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Automatically Adding Captions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 9?

2020-04-16 06:26:05

Pratik Kataria

Hello Sir,
How can I auto caption for images that I am copy-pasting in a batch?


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