Guidelines for Laser Printer Letterhead

by Allen Wyatt
(last updated March 28, 2015)

Because of the way that laser printers actually place ink on paper, there are some special considerations that must be realized when ordering letterhead for use in the printer. If you don't follow the guidelines, you can ruin a good batch of paper, or worse, ruin the laser printer itself.

First, if you like your letterhead printed using thermography, you should realize that thermography and laser printers don't mix. (Thermography is a printing technology that allows the ink to rest on the surface of the paper. It is often used for business cards and letterhead.) Thermography is applied at relatively low heat and therefore has little heat tolerance. This means that the high heat used in a laser printer will cause the ink to come off the paper and adhere to the laser printer's drum. This damages the drum and affects all subsequent print quality.

Some people also like to use metallic foils in their letterhead. They catch the light very nicely, and provide a "rich" appearance. Foil is also applied with heat when printing the letterhead, but usually it is under a higher heat than what is used in thermography. Even so, very few foils will hold up under use in a laser printer. It takes an experienced foil stamper to accomplish a successful foil application to stationary for the purpose of laser printing. The first thing required for this purpose is the proper weight material—nothing less than a 24-pound stock should be used. Anything lighter cannot absorb enough heat from your laser printer to keep the foil from flaking off when passing the laser drum.

The type of paper stock used with the foil is also important. The paper should be a bond, cotton, rag, or another good material. The most critical element, however, is the type of foil used. In fact, without the correct foil no other step matters. A high-quality foil paper for laser printers is the MEZ series of foil distributed by API Foils. (They can be seen at http://www.api-worldwide.com.)

As far as using embossed letterhead, the same general considerations apply. The heavier the material, the better, and the type of embossing and the type of die used is very important. For example, a beveled embossing works better than a domed embossing, and copper or brass is much better than magnesium. Heat is also very important while embossing in order to hold a good embossing when printed on a laser printer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (850) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding the While...Wend Structure

One of the basic programming structures used in VBA is the While ... Wend structure. This structure helps to make the ...

Discover More

Formatting Text in Custom Document Properties

Word allows you to create custom document properties that stay with a document and can be inserted through the use of fields. ...

Discover More

Summing Only Positive Values

If you have a series of values and you want to get a total of just the values that meet a specific criteria, then you need to ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Changing Print Dialog Box Defaults

Some of the built-in defaults in Word can't be changed. Often times, however, you can work around these defaults by using ...

Discover More

Previewing Before You Print

Print Preview is a feature built into Word that allows you to see what your printed output will look like before you commit ...

Discover More

Printing and Exiting Word in a Macro

When you print a document, Word remains busy in the background until the printing is done. If you try to end the program ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.