Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Printing More than One Copy.

Printing More than One Copy

by Allen Wyatt
(last updated April 8, 2019)

2

Word gives you complete control over how it prints your document. If desired, you can print more than one copy of your document. To print to a file, follow these steps:

  1. Choose Print from the File menu. Word displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. In the Copies box, indicate the number of copies you want to print.
  4. In the Range box, specify what you want to print.
  5. Check the status of the Collate option. (Select or clear the option based on whether you want the pages of each copy printed in order or not.)
  6. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1236) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Printing More than One Copy.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is four less than 5?

2019-03-01 20:08:39

Jim Scott

The trick is getting Number of Copies to reset back to 1 after a print job. My Excel 2000 has been stuck on "2" for years. It drives me nuts.

UPDATE: Aha! It is Excel not the printer/printer driver. For some reason, Excel sets default value of Number of Copies to 2 at random points (from my perspective since I never would do this on purpose). Fortunately the folks at PC Review (UK) documented the solution.

Open the affected spreadsheet. Select File then Page Setup. Assuming one is on the Page tab, click on Options. That opens the present default printer properties window in a special mode². On the Page Layout tab, set Copies to "1" and click Okay then Okay again to close the Page Setup window. On my Excel this worked ... but had to be done on each file separately. < eyes rolling >

________________________________
¹ https://www.pcreview.co.uk/threads/how-do-i-change-the-default-number-of-copies-to-print-to-one.3711349/
² I say "special mode" because I had already changed the Copies value by coming directly to this window from the Devices and Printers window AND the change did NOT stick. Apparently, each Excel spreadsheet file stores values which it uses to override default values in the printer properties when it prints a spreadsheet. Good ole MS in our shorts again.


2019-03-01 19:49:47

Jim Scott

The trick is getting Number of Copies to reset back to 1 after a print job. My Excel 2000 has been stuck on "2" for years. It drives me nuts.


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