Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Protect Your Document Templates.

Protect Your Document Templates

by Allen Wyatt
(last updated December 12, 2019)

As you work with templates, you begin to realize that they are very valuable tools. As such, they should be protected—particularly if other people use your computer. To protect a document template from being changed or deleted, you should make the template file read-only. This is easily done from within Windows (not Word) by following these steps:

  1. Make sure you don't have the document template open in Word. (If there is any doubt, simply close Word.)
  2. Use My Computer to locate the template file you want to protect.
  3. Right-click on the name of the template file you want to protect. Word displays a Context menu.
  4. Choose Properties from the Context menu. Word displays a Properties dialog box for the file.
  5. Click your mouse on the General tab, if necessary. (See Figure 1.)
  6. Figure 1. The General tab of the Properties dialog box.

  7. Make sure the Read-only check box is selected.
  8. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (504) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Protect Your Document Templates.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Deleting Blank Columns

Import data from another program, and you could end up with a lot of blank columns in your data. Here's the quickest way ...

Discover More

Multiple Envelopes in One Document

Want to save a bunch of envelopes in a single document so that you can print them all out as a group? Here's how to ...

Discover More

Spelling Errors Resulting from Erroneous Spaces

Spelling errors can result from improperly ordering letters in a word, or from adding spaces where they shouldn't be. ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Word Won't Take 'No' for an Answer

If you choose to exit Word and it asks you if you want to save changes to your Normal.dot template, it can be very ...

Discover More

Understanding Templates

Templates are used to store a pattern for how a document should look. As such, they can be a very powerful tool for ...

Discover More

Continually Saving Normal.dot

If your Normal.dot file is continually saved when you exit Word, even when you haven't made any changes to it, the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.