Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Displaying Fields.

Displaying Fields

by Allen Wyatt
(last updated June 4, 2016)

2

Many of the tips provided in WordTips rely on the use of fields. The reason for this is simple: Fields allow the easy inclusion of dynamic data within your documents. Normally, Word hides the contents of fields (the "codes" that are intrinsic to the field), replacing them instead with their result, if they are the type of field that yields a result.

If you want to see the contents of your fields, then you can toggle the display so that those contents are visible. You do this by pressing Shift+F9. Any field contents should then be visible, and you can modify those field contents, if desired.

Remember that this shortcut functions as a toggle. When you are through viewing the field contents, just press Shift+F9 again. Word hides the field contents and replaces them with the field results, if any.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (385) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Displaying Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting a Custom Chart

Microsoft Graph allows you to easily create charts from numeric data, without the need to use Excel. Here's how to use Graph ...

Discover More

Sorting a Text Selection

Word gives you the option to sort selected groups of text. You can do text, date or number sorts on whole paragraphs or ...

Discover More

Formatting Text in Comment Boxes

Want to make your worksheet comments appear a certain way? It's easy to do using techniques you already are familiar with.

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Inserting a Page Number Field

The PAGE field is used to indicate the current page number on which the field occurs. If you want to add this field to your ...

Discover More

Selecting a Field

Do you need to select a field? It is as simple as selecting a single character, as this tip explains.

Discover More

Inserting the Edit Time

One of the things that Word keeps track of is how long, in minutes, you've been editing your current document. This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 - 2?

2016-07-16 11:25:26

Stephen Gray

In my opinion, MS made a horrible design decision, putting the fields in line with the text. The problems with this are too numerous to list but they show up mostly in long documents. The fields should be displayed on the side,like some markups are.


2016-07-15 17:24:58

David Latham

Hi Allen,

I believe the "Shift+F9" is a typo and should be "Alt+F9", at least that's the my version of Word in Office 2016 works...

Cheers


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.