Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Displaying Fields.

Displaying Fields

by Allen Wyatt
(last updated June 4, 2016)

3

Many of the tips provided in WordTips rely on the use of fields. The reason for this is simple: Fields allow the easy inclusion of dynamic data within your documents. Normally, Word hides the contents of fields (the "codes" that are intrinsic to the field), replacing them instead with their result, if they are the type of field that yields a result.

If you want to see the contents of your fields, then you can toggle the display so that those contents are visible. You do this by pressing Shift+F9. Any field contents should then be visible, and you can modify those field contents, if desired.

Remember that this shortcut functions as a toggle. When you are through viewing the field contents, just press Shift+F9 again. Word hides the field contents and replaces them with the field results, if any.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (385) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Displaying Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adjusting Margins in Print Preview

Print Preview is a great way to give a document the final "once over" before printing. Word allows you to do some minimal ...

Discover More

Separating Grammar-Checking from Spell-Checking

Most of the time Word will check both grammar and spelling at the same time. You can, however, instruct the program to ...

Discover More

Checking for a Value in a Cell

Need to figure out if a cell contains a number so that your formula makes sense? (Perhaps it would return an error if the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Getting Rid of Fields Inserted by Third-Party Programs

Third-party programs can be used to affect a document and change what is contained therein. Of course, getting rid of ...

Discover More

Inserting Summary Information

Want to insert into your document those snippets of information that you know Word maintains about your document? It's ...

Discover More

Date Last Edited

You can insert several dynamic dates into your document. One you may want is to add the date when the last edit was ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 3?

2018-02-14 03:29:12

Kenneth

In my Word (2010), the shortcut is ALT+F9.. ?


2016-07-16 11:25:26

Stephen Gray

In my opinion, MS made a horrible design decision, putting the fields in line with the text. The problems with this are too numerous to list but they show up mostly in long documents. The fields should be displayed on the side,like some markups are.


2016-07-15 17:24:58

David Latham

Hi Allen,

I believe the "Shift+F9" is a typo and should be "Alt+F9", at least that's the my version of Word in Office 2016 works...

Cheers


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.