Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Discovering the RGB Value of a Custom Text Color.
by Allen Wyatt
(last updated January 29, 2016)
Steve has text in a document that has been formatted in a custom color. He wants to use Find and Replace to change the color throughout, but doesn't know how to specify the custom color in the Find box. He wonders if there is a way to discover the RGB values of a custom color.
There are several ways you can discover the RGB value of a color used on some text. Here's one way:
Figure 1. The Font tab of the Font dialog box.
Figure 2. The Custom tab of the Colors dialog box.
Word also provides another way to display the RGB colors of a text selection: All you need to do is select the text and press Shift+F1. Word displays the Reveal Formatting pane at the right side of the document. This pane shows all the formatting applied to the selected text. In the Font section of the pane you can see an indication of the RGB colors of the text.
You can also use a third-party utility to figure out the RGB colors of your text. Most of these utilities don't really care about the text, they simply show the color of any particular pixel of the screen that you point at. Here are two suggestions for such utilities:
Once you have the RGB values for the existing color, you can easily use Find and Replace to make the change. Just follow these steps:
Finally, if you need to change a lot of colors in this manner, you may want to use a macro to do the actual changes. The following macro can make the change in a single pass:
Sub ChangeCustomColor() CFC = Selection.Font.Color Selection.WholeStory With Selection.Find .Format = True .Text = "" .Font.Color = CFC .Replacement.Text = "" .Replacement.Font.Color = RGB(0, 0, 255) ' Change to BLUE font End With Selection.Find.Execute Replace:=wdReplaceAll End Sub
Before you run the macro, change the RGB setting in the line that controls the replacement color. Then, select the text that uses the custom color you want to change. When you run the macro, all the text that uses the same color as the selected text is modified to whatever color you specified in the macro itself.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (252) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Discovering the RGB Value of a Custom Text Color.
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