Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Setting Tab Stops Using the Tabs Dialog Box.

Setting Tab Stops Using the Tabs Dialog Box

by Allen Wyatt
(last updated August 19, 2017)

Tab stops allow you to quickly and accurately align information on a line in your document. If you are familiar with typewriters, then you are already familiar with the concept of tab stops. Word goes far beyond the rudimentary tab stops in typewriters, however. It allows you to set four different types of tab stop:

Type Effect
Center Text entered after pressing the Tab key is horizontally centered on the position where the tab stop is located.
Decimal Text entered after pressing the Tab key is horizontally aligned so the decimal point (or period) is where the tab stop is located. If there is no decimal point, text is right-aligned to the tab stop.
Left Text entered after pressing the Tab key is horizontally aligned so the left side of the text is where the tab stop is located.
Right Text entered after pressing the Tab key is horizontally aligned so the right side of the text is where the tab stop is located.

Word provides two major ways to set tab stops. One involves using the ruler, which is best deferred to a different tip. The other involves using the Tabs option from the Format menu. To set tab stops using this method, use the following steps:

  1. Make sure the insertion point is in the paragraph in which you want to set tabs stops.
  2. Choose the Tabs option from the Format menu. Word displays the Tabs dialog box. (See Figure 1.)
  3. Figure 1. The Tabs dialog box.

  4. In the Tab Stop Position box, enter the measurement for where you want the tab stop located.
  5. Click on the Alignment type desired.
  6. Click on the type of Leader desired, if any.
  7. Click on Set.
  8. Repeat steps 3 through 6 for each tab stop desired.
  9. Click on OK.

You may have noticed from examining the Tabs dialog box that there is also a tab alignment type known as Bar. This is not really a tab stop at all, but a way to place a vertical bar at a particular location in your paragraph. In fact, referring to Bar as an alignment type is a misnomer because no text is aligned at all.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (244) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Setting Tab Stops Using the Tabs Dialog Box.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Elements in Lots of Charts at One Time

Got a bunch of charts that you need to make formatting changes in? You can use a macro (or two) to apply the formatting ...

Discover More

Excel 2010 Conditional Formatting (Table of Contents)

Conditional formatting allows you to modify how information is displayed based upon criteria that you define. Excel ...

Discover More

Default Envelope Margins

When you create envelopes in Word, you may want to adjust where the return address and main address are printed. Doing so ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Entering Tabs in a Table

When press the Tab key while entering info into a table, Word dutifully moves to the next table cell. If you don't want ...

Discover More

Deleting Tab Stops

Need to delete some tabs tops in a paragraph? It's easy to do using the Tabs dialog box, as described in this tip.

Discover More

Setting Decimal Tabs in a Table Using the Keyboard

Most people use the mouse to set tab stops in the paragraphs in a table. If you prefer to not use the mouse, then you'll ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one minus 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.