Spell Checking with Text Boxes

by Allen Wyatt
(last updated July 6, 2013)

5

Laney asked if there was a way to spell-check text within text boxes. She uses text boxes extensively for her layout design, and Word seems to ignore the text in the text boxes when it comes time to spell check.

In testing this problem, we actually found out that the text in text boxes is spell-checked; it is not ignored. Let's say that you have a five-page document, with text boxes on pages one and two. If you start doing a spell-check at the beginning of your document, Word goes through all five pages of the text before it actually does the spell-check on the text boxes. Why? Because text boxes are not on the same "layer" as the rest of the document. The spell-checker finishes everything on the text layer before it starts checking things on the other layers of the document.

If this wait-until-last approach to spell-checking bothers you, then you may want to use a different design element rather than text boxes. For instance, you could use tables instead of text boxes; they are placed on the text layer and processed with the rest of the text by the spell-checker. Another approach is to convert the text boxes to frames (as described in other issues of WordTips). Frames are placed on the same layer as the text, as well. When the anchor point for the frame is encountered by the spell-checker, all of the text in the frame is spell-checked. When the frame's text is finished, then the spell-checker picks right back up, at the point in the main text immediately following the frame's anchor.

If you still cannot get the spell-checker to pay attention to the text in your text boxes, the problem may not be related to the use of text boxes. Instead, the text itself could be marked to be ignored by the spell checker. To see if this is the case, select the text in the text box, then display the Language dialog box (choose Tools | Language | Set Language.) If the check box entitled "Do Not Check Spelling or Grammar" is selected, then you have discovered your problem. Clear the check box, close the dialog box, and do your spelling check again.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (204) applies to Microsoft Word 97, 2000, 2002, and 2003.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Conditionally Formatting for Multiple Date Comparisons

When you compare dates in a conditional formatting rule, you need to be careful how you put your comparisons together. Do it ...

Discover More

Exploded Pie Chart Sections

Want to change the groupings used by Excel when it creates pie charts? Your options are limited, as you learn in this tip.

Discover More

Viewing Multiple Pages

If you have a large monitor, you can view more than one page at a time in Word. This is very handy when you want to ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (menu)

Spell-Check Won't Work

Having problems making spell check work on a portion of your document? There are two primary causes for such an occurrence, ...

Discover More

Ignoring the Spelling of Proper Nouns

Proper nouns (such as the names of people) are routinely marked as incorrect by Word's spell checker. If you are tired of ...

Discover More

Checking for Incorrect Numbers in Text

One of the grammar rules you can check for in a document is the incorrect use of numbers. If you are unsure when to use ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 2?

2016-12-29 11:55:10

Douglas McIntire

It is still a joke and should not be that way. In fact it does not work PERIOD even when you get to the end. It does not work when auto spell check is started on the document before inserting a text box, or using auto check after inserting a text box at the end of your page or pages. In fact, once a text box is inserted, spell check altogether stops working whether you use draw feature or grid lines unless your close your draw document closing Word completely. If this draw document is not closed, all other documents will not do auto spell-checking.


2016-03-01 00:40:02

Maria Diehn

The spell checker does not check the text within boxes unless each box is selected.


2016-02-16 16:12:01

Trinity

The tools button is at the top.


2016-02-16 16:09:38

Trinity

How do you spell text box?


2013-08-01 10:25:29

Jay Tyson

What do you do for the 2007 edition? Can't find any Language Dialogue Box, nor any tab called "Tools".


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.