Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Making Ignore All Work for a Document on All Systems.

Making Ignore All Work for a Document on All Systems

by Allen Wyatt
(last updated February 26, 2016)

3

If a word has a red wavy line below it, meaning the spellchecker thinks it is misspelled, you can right-click on it and select "Ignore All." Then the wavy line goes away, for that occurrence and usually for all occurrences of that word in the document. You can also choose to add the word to a custom dictionary, and it won't be marked as misspelled in any other document on your system. But it will be marked as misspelled if the document is opened on other peoples' systems. You may be searching for a way to mark a word as correctly spelled, and have that word always "accepted" regardless of where the document is opened. This desire is particularly strong among those who migrated to Word from WordPerfect, as that is how "Ignore All" worked in WordPerfect.

There are two techniques you can try with your documents. First, if you want that particular word to be accepted as being spelled correctly, you can simply follow these steps:

  1. Select the word or words you want to affect.
  2. Choose Language from the Tools menu, and choose Set Language from the resulting submenu. Word displays the Language dialog box. (See Figure 1.)
  3. Figure 1. The Language dialog box.

  4. Make sure the Do Not Check Spelling or Grammar check box is selected.
  5. Click on OK.

Of course, if you are familiar with using styles, you may find it easier to create a character style that is formatted to not check spelling. You can then apply the style to whatever words you don't want checked. The benefit to either of these approaches (manually setting "do not check" or doing it with a style) is that this formatting travels with the document. Thus, the spelling won't be checked for the formatted text regardless of where it is opened.

The second technique you can use comes in very handy if you don't want any words marked as improperly spelled when the document is opened up on a different system. As one of the last steps in preparing the document before sharing it with others, follow these steps:

  1. Choose Options from the Tools menu. Word displays the Options dialog box.
  2. Make sure the Spelling & Grammar tab is selected. (See Figure 2.)
  3. Figure 2. The Spelling & Grammar tab of the Options dialog box.

  4. Make sure the Hide Spelling Errors in this Document check box is selected.
  5. Click OK.

This approach works because the setting you are changing also travels with the document. It won't prevent someone from doing a spell check and finding out that the word is assumed to be incorrectly spelled, but it will stop the wavy underlines from appearing.

Another approach is to simply share your custom dictionary file with others. This is particularly helpful if those you are sharing with are in your workgroup or office. In the Options area for Word, set the dictionary location to be on a network drive, and then everyone can share the same dictionary. If you mark the spelling of a certain word as acceptable, then it will be acceptable for everyone else using the same dictionary.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (531) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Making Ignore All Work for a Document on All Systems.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Sign-in Sheets

Printed sign-in sheets are a staple at many meetings and seminars. Word can create them lickety-split just by using a few ...

Discover More

Setting the Calculation Default

Excel can recalculate your worksheets either automatically or manually. The default is to calculate them automatically, ...

Discover More

Different Ways of Inserting Dates

Word provides a couple of different ways you can insert the current date into a document. Which method should you choose? ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (menu)

Spell-Checking from the Keyboard

If you hate to take your hands from the keyboard, even to right-click on a word, you'll love the information in this tip. ...

Discover More

Checking Up On Numbers

When do you use digits in your prose and when do you spell out the numbers? Why not let Word help you make the decision? ...

Discover More

Setting Grammar-Checking Options

When Word checks the grammar it thinks you are using in your prose, it follows a set of rules. Fortunately the program allows ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

2017-01-11 10:32:45

Rose

Hi,
I was pressing ignore or ignore all on words in the appropriate places and all was well. Then I found the system didn't work. Another larger box appeared with options and the red line disappeared and then reappeared the next time I opened my document. Why? Should I be pressing cut to get rid of the line?


2015-07-13 16:11:20

Sunni

Hi, Allen. I am writing a fantasy novel with a lot of words I created. I use them throughout the book so have to click Ignore All for them. If I added them all to my dictionary, I could miss some misspelled words on other and future documents, so I haven't done that. Is there a way to save the Ignore All file? Now my computer won't shut down without deleting the Ignore All file because it is too large.

Thanks!


2011-12-05 23:57:29

K.Vee.Shanker.

Hi Allen,

This is my pet peev with MS Word.I've tried your tip including the one for Dictionary.But, they don't work always.

But,whenever the 'Grammar' option is availble for such flagged words, I go through it and click the 'Ignore Rule' button to eliminate the problem. Yet, mmm... that's only whenever...!


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.