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Unable to Edit Document with Embedded Fonts

Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Unable to Edit Document with Embedded Fonts.

Joann tried sharing a document that contained embedded fonts with a co-worker, and the co-worker was unable to edit the document. Joann wonders if this a common occurrence.

In short, it can be a common occurrence. Fonts that can be embedded in a Word document can have different attributes associated with them by the font designer. Those attributes can have an affect upon what can be done with the fonts. This is discussed in detail in this WordTip:

http://word.tips.net/Pages/T000072_ReadOnly_Embedded_Fonts.html

Thus, to make sure that someone else can edit your document, you may want to skip using embedded fonts and make sure that the other person actually has the font installed on their system. If you are unsure as to what the font's creator has specified can be done with the font, you can use this free utility:

http://www.microsoft.com/typography/TrueTypeProperty21.mspx

If you find that there are no restrictions on the font, or the other person has the exact same font installed on their system, then there could be some other problem causing the issue. The two most likely causes you'll want to check are whether the document has some sort of protection on it and whether there is some macro required to be automatically run when the document opens. (The document would be on your system, but not necessarily on the other person's. If the macro isn't there, then the document may not "function" properly.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6790) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Unable to Edit Document with Embedded Fonts.

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