Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Inserting Special Spaces.

Inserting Special Spaces

by Allen Wyatt
(last updated January 26, 2017)

1

In other WordTips you learned different ways you can insert em spaces and en spaces in your documents. (These types of spaces are used for typographical purposes to insert wider-than-normal white space in a line of text.) You learned how you can use the numeric keypad, as well as use the Symbol dialog box.

If you use special spaces quite frequently, you may find it bothersome to continually use these two common methods of inserting the characters. Thus, you may have resorted to inserting them once and then using copy and paste to place them in other places. There is an even easier way, however—simply add tools to your toolbar to easily insert em spaces and en spaces with a single click. Follow these steps:

  1. Choose Customize from the Tools menu. Word displays the Customize dialog box.
  2. Make sure the Commands tab is selected. (See Figure 1.)
  3. Figure 1. The Commands tab of the Customize dialog box.

  4. In the Categories list, select Insert.
  5. In the Commands list, select Insert Em Space.
  6. Use the mouse to drag the selected command to the position you want it to occupy on your toolbars.
  7. In the Commands list, select Insert En Space.
  8. Use the mouse to drag the selected command to the position you want it to occupy on your toolbars. (Typically this will be right beside the command you placed in step 5.)
  9. Click on Close to dismiss the Customize dialog box.

Now, just click on the new tools to insert the em or en spaces you need.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (477) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Inserting Special Spaces.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding and Creating Lists

There are two types of common lists you can use in a document: bulleted lists and numbered lists. This tip explains the ...

Discover More

Updating Links in Copied Files

When you copy workbooks that contain links, you may be at a loss as to how to update those links. There are a couple of ways ...

Discover More

Translating Text

Word 2010 includes several different tools you can use to improve your writing. One such tool (new to Word 2010) is the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (menu)

Putting Character Codes to Work

If you know the character codes for some characters of interest, you can use those codes to do lots of tasks. This tip ...

Discover More

Creating Custom Document Properties

Word allows you to keep track of any number of custom properties about a document. Here's how to create those properties and ...

Discover More

Highlighting Duplicate Words

One way to help improve your writing is to minimize the number of duplicated words you use in your prose. Depending on the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 4?

2014-01-08 16:25:49

P Reinie

You said in the opening paragraph "In other WordTips you learned different ways you can insert em spaces and en spaces in your documents. ... You learned how you can use the numeric keypad, as well as use the Symbol dialog box."

I occasionally need an em or en space, not enough to warrant employing this article, but I could not find other word tips dealing with the number keypad or the Symbol dialog box. (For today I just used the Word 2007 Insert tab> Symbols> Other Symbols> Special Characters (tab)> Em Space.)
Where are the other Word Tips on this?


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.