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Word.Tips.Net WordTips (Menu Interface)

Missing Top and Bottom Margins

Please Note: This article is written for users of the following Microsoft Word versions: 2002 and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Missing Top and Bottom Margins.

Rodney notes that when he opens a new document in Word the on-screen display of the pages shows the correct left and right margins, but not the correct top and bottom margins. The "pages" of paper shown on-screen in Print Layout view show no top and bottom margin at all. Rodney is wondering why this is happening.

What Rodney is seeing is actually a feature introduced in Word 2002. The feature allows Word to hide white space (including headers and footers) at the top and bottom of a page. This was done so that more real information could be shown on the screen and is particularly useful if you have a document that uses a lot of white space at the top and bottom of the page.

The problem is, it is easy to turn this feature on without even knowing it. If you move the mouse pointer to the top or bottom border of the on-screen page representation, you'll notice that it changes to a small icon that has two arrows facing each other vertically. If you click on the mouse when the pointer is in this condition, Word toggles the display of the top and bottom white space.

It's easy to hide the white space by clicking on the top or bottom page border without even knowing it. Then, not knowing what you've done, it's unclear how to get the white space back. You can also change the settings by using Word's menus and dialog boxes. Follow these steps:

  1. On the Tools menu click Options. Word displays the Options dialog box.
  2. Make sure the View tab is displayed. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Set or clear the White Space Between Pages checkbox, as desired.
  5. Click OK.

Additional information on this feature and how it is used in Word can be found at these pages:

  • http://sbarnhill.mvps.org/WordFAQs/WhiteSpace.htm
  • http://support.microsoft.com/kb/297564

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3925) applies to Microsoft Word 2002 and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Missing Top and Bottom Margins.

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Comments for this tip:

Ashika Bairagi V    18 Aug 2016, 12:56
When I open my word 2010, the cursor is at the middle of the page.It freezes to move up.How to change this?
Penmere    12 Jul 2016, 14:47
I have MS word 2000, and 'white spaces' does not appear on the tools, options, view menu.
Regards
Liz     27 Jun 2016, 15:12
100% works. All I did was double tap the double arrow icon and BOOM! Thanks so much, I have been having this problem for about a week until I found this page. Much more helpful than Microsoft's page! A*
Shankar Rao    06 Apr 2016, 11:55
Thank you sir. This is so helpful.
Valery R    20 Mar 2016, 00:22
thank you! This was so helpful.
S.E.Isaac    06 Mar 2016, 17:43
You are my hero!!!! I am an author and could not figure out how to show the proper margin space on my document! Thanks a million!

Happy Reading!

S.E.Isaac
Dougie    06 Feb 2016, 13:55
Frustration over.
Thank you.
C.Daly    05 Feb 2016, 12:28
Thanks! Quick and easy fix to a minor annoyance.
Kaatje van der Gaarden    30 Nov 2015, 20:51
THANK YOU! I'm hospitalized and still need to do my home work and I was so bummed out about the appearance of the pages. Very grateful to find your tip.
ALBY    21 Oct 2015, 19:04
Thank you so much for this tip! It was really bugging me not to be able to the see the white space.
Deepinder     19 Oct 2015, 03:34
Thanks.... facing problem from long time...finally resolved...
Anonymous    16 Oct 2015, 23:47
Awesome! Thanks so much!
Josh    12 Oct 2015, 19:27
Thank you so much!!
Deborah    01 Jun 2015, 04:19
Thank you - saved a lot of time
Laura    27 May 2015, 09:49
ohhhhh thank you!!!
manir    25 Dec 2014, 04:59
thanks,, it helped me
Steve M    26 Nov 2014, 09:06
Cheers, that was really getting on my nerves!
Jeff    09 Nov 2014, 13:08
Thanks so much.
Yves    03 Nov 2014, 09:22
helped a lot, thank you!
Denzen    13 Aug 2014, 08:17
wow thanks!
Ginger    24 Jul 2014, 12:39
still helping people like me....
Ken    12 Jun 2014, 09:37
Should have added: THANKS VERY MUCH ! !
Ken     12 Jun 2014, 09:35
Wow. This has been a problem for me for a long time. Finally found your solution.
Kathleen    18 Dec 2013, 16:19
Thank you, thank you, thank you. I very much appreciate this information.
Edward    27 Nov 2013, 13:01
it helps alot... 10nx
 
 

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