Please Note: This article is written for users of the following Microsoft Word versions: 2002 and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Missing Top and Bottom Margins.

Missing Top and Bottom Margins

by Allen Wyatt
(last updated April 10, 2021)

Rodney notes that when he opens a new document in Word the on-screen display of the pages shows the correct left and right margins, but not the correct top and bottom margins. The "pages" of paper shown on-screen in Print Layout view show no top and bottom margin at all. Rodney is wondering why this is happening.

What Rodney is seeing is actually a feature introduced in Word 2002. The feature allows Word to hide white space (including headers and footers) at the top and bottom of a page. This was done so that more real information could be shown on the screen and is particularly useful if you have a document that uses a lot of white space at the top and bottom of the page.

The problem is, it is easy to turn this feature on without even knowing it. If you move the mouse pointer to the top or bottom border of the on-screen page representation, you'll notice that it changes to a small icon that has two arrows facing each other vertically. If you click on the mouse when the pointer is in this condition, Word toggles the display of the top and bottom white space.

It's easy to hide the white space by clicking on the top or bottom page border without even knowing it. Then, not knowing what you've done, it's unclear how to get the white space back. You can also change the settings by using Word's menus and dialog boxes. Follow these steps:

  1. On the Tools menu click Options. Word displays the Options dialog box.
  2. Make sure the View tab is displayed. (See Figure 1.)
  3. Figure 1. The View tab of the Options dialog box.

  4. Set or clear the White Space Between Pages checkbox, as desired.
  5. Click OK.

Additional information on this feature and how it is used in Word can be found at these pages:

  • http://sbarnhill.mvps.org/WordFAQs/WhiteSpace.htm
  • http://support.microsoft.com/kb/297564

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3925) applies to Microsoft Word 2002 and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Missing Top and Bottom Margins.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Grabbing the Second-to-Last Value in a Column

Need to get at the next-to-last value in a column, regardless of how many cells are used within that column? This tip ...

Discover More

Hash Marks Displayed Instead of Cell Contents

Have you ever entered information in a cell only for it to appear as hash marks? This tip explains why this happens, how ...

Discover More

Deleting Styles

As documents evolve, so do your needs for various styles. You may create new ones and, invariably, old ones need to be ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (menu)

Text Doesn't Wrap at Margin in Normal View

If you are using Word in Normal view, and the text on the screen doesn't wrap at the right margin like it should, the ...

Discover More

Word Abnormally Ends when Maximizing Program Window

If Word crashes when you maximize a previously minimized instance of the program, it is a sure sign that there is ...

Discover More

Disabling the Caps Lock Key

A few tips and tricks for working around the dratted Caps Lock button.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the menu interface (Word 97, Word 2000, Word 2002, or Word 2003)? This site is for you! If you use a later version of Word, visit our WordTips site focusing on the ribbon interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.