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With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company.
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Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Turning Off Smart Quotes for Specific Styles.
Janet wonders if there is a way to disable smart quotes for particular styles. She works on a lot of programming documentation, with code examples, where smart quotes are invalid syntax. She would like for Word to notice that she is typing or pasting in "code example" paragraph style or "literal" character style, and not change the quote marks.
There is no way to do this in Word. The smart quotes feature is part of the AutoFormat capabilities of Word, and as such is either on or off for the entire document. Further, turning smart quotes on or off at any given point only affects what you type from that point forward, and it doesn't affect anything you paste into the document.
The best solution for the situation where you are creating programming documentation and you don't want smart quotes to appear in paragraphs formatted with a certain style is to create a macro. The macro would step through the paragraphs in your document and, if the paragraph was the designated style, change any smart quotes to regular quotes. Such a macro could be run at any time to make any necessary changes to the smart quotes.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3375) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Turning Off Smart Quotes for Specific Styles.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!