Please Note: This article is written for users of the following Microsoft Word versions: 97, 2000, 2002, and 2003. If you are using a later version (Word 2007 or later), this tip may not work for you. For a version of this tip written specifically for later versions of Word, click here: Copying Formats.

Copying Formats

by Allen Wyatt
(last updated September 9, 2017)

You already know how to use the Format Painter tool, as described in other WordTips, to copy formatting from one portion of our document to another. You can also utilize the keyboard to copy formats. (This is great for those who prefer to leave their hands on the keyboard rather than switch to the mouse.) The technique is only a minor change from the traditional copy and paste functions. To copy formats using the keyboard, follow these steps:

  1. Select the text whose format you want to copy.
  2. Press Shift+Ctrl+C. This copies the format.
  3. Select the text whose format you want to change.
  4. Press Shift+Ctrl+V. This pastes the format to the selected text.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1229) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Copying Formats.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


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